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    Jobs

    New Job Vacancies at the Commission on Administrative Justice, CAJ, Kenya-2018

    Hillary KangwanaBy Hillary KangwanaMay 31, 2025
    commission on administrative justice kenya

    NEW JOB OPPORTUNITIES:

    THE COMMISSION ON ADMINISTRATIVE JUSTICE

    “Office of The Ombudsman”

    ‘Hata Mnyonge Ana Haki’

    EMPLOYMENT OPPORTUNITIES

    The Commission on Administrative Justice (Office of the Ombudsman) is a constitutional

    body established under Article 59 (4) of the Constitution and the Commission on

    Administrative Justice Act, 2011. The mandate of the Commission is to enforce

    administrative justice in the public sector, and overseeing and enforcing

    implementation of the Access to Information Act, 2016

    The Commission seeks to fill the following vacant positions:-

    No. POSITION GRADE NO. OF POSTSChief Librarian CAJ 8 1

    Visit our website www.ombudsman.go.ke for detailed job specifications and other

    requirements.

     

    The closing date is on 2nd October 2018 at 4.30pm.

    The applications should be addressed to:

    THE COMMISSION SECRETARY/CEO

    COMMISSION ON ADMINISTRATIVE JUSTICE

    2ND FLOOR, WEST END TOWERS – WAIYAKI WAY

    1. O. BOX 20414 CITY SQUARE, 00200

    NAIROBI

    Only shortlisted candidates will be contacted.

    The Commission on Administrative Justice is an Equal Opportunity employer.

     

    1. INDENT FOR FINANCE MANAGER

    JOB TITLE: FINANCE MANAGER

    REPORTING TO: DIRECTOR CORPORATE SERVICES

    DIRECTORATE: CORPORATE SERVICES

    UNIT/DEPARTMENT: FINANCE

    JOB GRADE: CAJ 3

    1. OF POSTS: 1

    TERMS OF EMPLOYMENT: PERMANENT AND PENSIONABLE

     

    MAIN RESPONSIBILITIES

    • Supervise the Finance and Accounts functions;
    • Develop and implement effective financial management systems and

    procedures;

    • Coordinate timely preparation of departmental annual work plans;
    • Prepare the Commission’s budget estimates;
    • Authorise imprest warrants and payments in accordance with the Commission’s

    procedures;

    • Provide advisory on financial matters the Commission;
    • Prepare financial reports and statements to ensure compliance with the PFM

    Act;

    • Maintain and update records on the Commission’s Assets and Liabilities;
    • Coordinate the preparation of tax returns and compliance with other statutory

    obligations;

    • Interpret and implement government policies relating to the financial

    management of the Commission;

    • Prepare Commission’s proposed budget to the Management Committee for

    Treasury approval;

    • Prepare statutory financial reports including the appropriation accounts;
    • Coordinate banking services, reconciliation and safe custody of cash.
    • Any other duty as assigned by the Commission.

     

    COMPETENCIES

    For appointment to this position, a candidate must have: –

    • Masters Degree in any of the following disciplines: Commerce, Accounting or

    Finance from a recognized institution;

    • Have served for at least nine (9) years of relevant experience with at least five (5)

    years at senior management/leadership position in the area of accounting;

    • Have professional qualification such as CPA(K), ACCA finalist;
    • Be a member of a professional accounting body such as ICPAK;
    • Have proven leadership and supervisory experience;
    • Meet the requirements of Chapter 6 of the Kenya Constitution;

     

    1. INDENT FOR SENIOR RESEARCH AND INVESTIGATIONS OFFICER

    JOB TITLE : SENIOR RESEARCH AND INVESTIGATIONS OFFICER

    REPORTING TO : DIRECTOR, RESEARCH AND INVESTIGATIONS

    DIRECTORATE : RESEARCH AND INVESTIGATION

    JOB GRADE : CAJ 5

    1. OF POSTS : 1

    TERMS OF EMPLOYMENT : PERMANENT AND PENSIONABLE

     

    KEY RESPONSIBILITIES

    Duties and responsibilities entail:

    • Carry out relevant research on issues that the Commission may deem fit from

    time to time.

    • Identify systemic issues and recommend remedial measures and proactive

    action.

    • Provide necessary information to the Commission for purposes of vetting of

    persons where applicable.

    • Ensure compliance with directorate objectives, policies and procedures, and

    annual work plan.

    • Prepare briefs for commission and media as appropriate.
    • Assist in the development of research policies and procedures for the

    commission and best practises in management of investigations

    • Supervise the implementation of research projects as necessary to support key

    cases for the commission.

    • Undertake systemic and specific investigations as required by the commission
    • Prepare investigation plans and research proposals.
    • Undertake investigations as directed by the Commission.
    • Compile, and submit reports on all investigated cases allocated by the Head

    of Investigations

    • Any other duty assigned by the Commission.

     

    COMPETENCIES

    For appointment to this position, a candidate must: –

    • Bachelor’s degree in Statistics, Economics, Security Studies, Forensic

    Investigations, Law (LLB), or Social Sciences or any other relevant field from a

    recognised institution

    • Research Certification – SPSS
    • Knowledge on Investigations and security matters
    • At least 5 years’ relevant experience in similar position
    • Fund raising skills will be an added advantage
    • Meet the requirements of Chapter Six of the Kenya Constitution.

     

    1. INDENT FOR ACCOUNTANT

    JOB TITLE: ACCOUNTANT II

    REPORTING TO: SENIOR ACCOUNTANT

    DIRECTORATE: CORPORATE SERVICES

    UNIT/DEPARTMENT: FINANCE

    JOB GRADE: CAJ 7

    1. OF POSTS 1

    TERMS OF EMPLOYMENT: PERMANENT AND PENSIONABLE

     

    MAIN RESPONSIBILITIES

    • Examine payment vouchers and royalty statements for accuracy and

    correctness;

    • Prepare timely and accurate bank reconciliation statements for decision making;
    • Reconcile the general ledger account for accuracy and correctness;
    • Manage the assets register for accuracy and correctness;
    • Prepare payment vouchers;
    • Prepare audit schedules for approval;
    • Scrutiny of batch entries before posting in general ledger for accuracy and

    correctness;

    • Process safari imprests surrender and maintain the imprest debtors’ sub-ledgers for

    accountability;

    • File payment vouchers and other general ledger records for ease of retrieval and

    future reference;

    • Examination of expenditure vouchers;
    • Prepare cheques banking schedule daily;
    • Process Invoices;
    • Manage and prepare reports of the Commission’s assigned accounts;
    • Address and resolve customer queries and complaints to meet customer’s

    expectation;

    • Process payments to meet Commission’s obligations as per policy and

    procedures;

    • Process and file VAT and Withholding Tax Returns every month to comply with

    statutory requirements;

    • Commit expenditure to the relevant vote head.
    • Any other duty assigned by the Commission.

     

    COMPETENCIES

    For appointment to this position, a candidate must have:-

    • Bachelor’s degree in commerce (accounting or finance option) or any other

    relevant course from a recognized institution

    • Certified Public Accountant (CPA-K)
    • At least three (3) years of service in a comparable position from a reputable

    organization

    • Must be a Member of ICPAK in good standing
    • Knowledge in Public Finance Management Act (PFMA)
    • Knowledge of Integrated Financial Management System(IFMIS)
    • Knowledge in International Public Sector Accounting Standards (IPAS).
    • Meet the requirements of Chapter Six of the Kenya Constitution.

     

    1. INDENT FOR HUMAN RESOURCE AND ADMINISTRATION OFFICER II

    JOB TITLE: HUMAN RESOURCE AND ADMINISTRATION OFFICER II

    REPORTING TO: MANAGER, HUMAN RESOURCE AND ADMINISTRATION

    DIRECTORATE: CORPORATE SERVICES

    UNIT/DEPARTMENT: HUMAN RESOURCE AND ADMINISTRATION

    JOB GRADE: CAJ 7

    1. OF POSTS: 1

    TERMS OF EMPLOYMENT: PERMANENT AND PENSIONABLE

     

    MAIN RESPONSIBILITIES

    • Coordinate provision of staff welfare
    • Administration and interpretation of HR policies and procedures
    • Facilitate orientations and inductions of new employees to foster positive

    attitude towards organizational objectives;

    • Administer employee schemes on medical, staff retirement, mortgage and car

    loan

    • Maintain personnel data and staff establishment;
    • Compile staff retirement benefits data for computation and staff terminal dues

    on exit;

    • Handle staff compensation claims, e.g. injury benefits, group personnel and

    group life assurance;

    • Administering training schedules and plans;
    • Supervising administrative function of the Commission;
    • Staff leave management and administration.
    • Management of staff attendance reports and staff register
    • Maintain and update staff personal records
    • Administer statutory monthly deductions such as I-tax, national hospital insurance

    fund (NHIF) and national social security fund (NSSF) , PAYE in compliance with the

    law

    • Any other duty assigned by the Commission.

     

    COMPETENCIES

    For appointment to this position, a candidate must have: –

    • Bachelor degree in Business Administration (HR option), Business Management (HR

    option), Bachelor of Science Human Resource Management or any other social

    sciences from a recognized institution.

    • Diploma in Human Resource Management
    • At least three (3) years of experience in a similar position preferably in a

    government institution

    • Knowledge of labour laws
    • Must be a member of the Institute of Human Resource Management (IHRM)
    • Meet the requirements of Chapter Six of the Kenya Constitution.

     

    1. INDENT FOR INTERNAL AUDITOR

    JOB TITLE: INTERNAL AUDITOR II

    REPORTING TO: MANAGER, INTERNAL AUDIT

    UNITT: INTERNAL AUDIT

    JOB GRADE: CAJ 7

    1. OF POSTS: 1

    TERMS OF EMPLOYMENT: PERMANENT AND PENSIONABLE

     

    MAIN RESPONSIBILITIES

    • Conduct Pre and Post – Audit of payments and Imprests – Examining payment

    vouchers and imprest requisitions before the cheques are processed and

    clearance of imprests to ensure validity and accuracy of expenditure.

    • Compliance Audits – Review/assess adherence to relevant government and other

    regulatory agencies’ laws and regulations and policies and procedures of the

    Commission.

    • Operational/Value for Money Audits – Review the use of resources and

    procedures/practices to determine if goals and objectives are being met in the

    most effective and efficient manner.

    • Financial Audits – Assess the adequacy of internal controls, accounting and the

    propriety of financial transactions to ensure reliability and integrity of financial

    reporting/information.

    • Develop risk based audit plans and conduct risk assessments.
    • Any other duty assigned by the Commission.

    COMPETENCIES

    For appointment to this position, a candidate must have:-

    • Bachelor’s Degree in any of the following disciplines Commerce (Finance or

    Accounting Option) Business Administration/Management (Finance or

    Accounting Option) from a recognised institution

    • Certified Public Accountant (CPA K) and/or CIA, CISA, CFE, CRMA or its

    equivalent from a recognised institution is mandatory

    • At least 3 years of service, or similar experience in a comparable position from a

    reputable organization

    • Knowledge of relevant legislations on public procurement and public financial

    management.

    • Knowledge of relevant auditing and accounting standards
    • Knowledge of systems audit in a computerized environment.
    • Possession of risk assessment skills and the ability to plan effectively to ensure

    adequate coverage of all high and critical risks is necessary.

    • Meet the requirements of Chapter Six of the Constitution of Kenya

     

    1. INDENT FOR LEGAL OFFICER II

    JOB TITLE: LEGAL OFFICER II

    REPORTING TO: SENIOR MANAGER LEGAL AND ADVISORY

    DIRECTORATE: LEGAL & ADVISORY

    UNIT/DEPARTMENT: LEGAL

    JOB GRADE: CAJ 7

    1. OF POSTS: 3

    TERMS OF EMPLOYMENT: PERMANENT AND PENSIONABLE

     

    MAIN RESPONSIBILITIES

    • Attend to clients on matters relating to Commission’s mandate and offering legal

    advice thereon;

    • Represent the Commission in legal proceedings including amicus briefs;
    • Assist the commission in conducting hearings, inquiries and investigations in

    matters falling within its mandate;

    • Conduct legal research on matters relating to administrative justice and other

    legal matters;

    • Promote and facilitate resolution of complaints and disputes through mediation

    and reconciliation;

    • Prepare periodic reports on complaints investigated and remedial action taken

    by the Commission;

    • Prepare Legal and Advisory opinions;
    • Provide recommendations or remedial alternatives for resolution of disputes.
    • Any other duty assigned by Commission.

     

    COMPETENCIES

    For appointment to this position, a candidate must have: –

    • A Bachelor of Laws (LL.B) degree from a recognized University
    • A current and valid practicing certificate
    • Ability to undertake research and provide sound legal opinions
    • Atleast 3 years’ of post admission experience
    • Knowledge and exposure to Alternative Dispute Resolution will be an added

    advantage

    • Meet the requirements of Chapter six of the Constitution of Kenya.

     

    CLEARANCE/COMPLIANCE CERTIFICATES

    Successful candidates will be required to provide copies of clearance or compliance

    certificates from:

    1. a) Kenya Revenue Authority
    2. b) Ethics & Anti-Corruption Commission
    3. c) Directorate of Criminal Investigations (CID)
    4. d) Law Society of Kenya
    5. e) A credit reference bureau
    6. f) Higher Education Loans Board
    7. g) Advocates Complaints Commission

     

    1. INDENT FOR PLANNING OFFICER II

    JOB TITLE: PLANNING OFFICER II

    REPORTING TO: DIRECTOR RISK AND COMPLIANCE

    DIRECTORATE: RISK AND COMPLIANCE

    UNIT/DEPARTMENT: PLANNING

    JOB GRADE: CAJ 7

    1. OF POSTS: 1

    TERMS OF EMPLOYMENT: PERMANENT AND PENSIONABLE

     

    MAIN RESPONSIBILITIES

    • Provide technical support in preparing departmental work plans and

    ensure alignment with the strategic plan;

    • Prepare periodic reports for review on the status of implementation of work plans

    and the strategic plan

    • Monitor donor funded commission programs and be accountable to

    donor objectives;

    • Analyse reports from public institutions on performance contract guidelines
    • Conduct spot checks to monitor public service delivery and prevent

    maladministration;

    • Provide training to public agencies on how to effectively handle complaints

    within their institutions and enhance the resolution rates.

    • Provide technical support in budget preparation;
    • Any other duty assigned by the Commission.

     

    COMPETENCIES

    For appointment to this position, a candidate must have: –

    • A Bachelor degree in Commerce, Economics, Statistics or strategic

    management from a recognised institution.

    • Post graduate diploma in Project Management, Monitoring and Evaluation from

    a recognized institution

    • At least three (3) years of service in a comparable position from a reputable

    organization

    • Knowledge of Program Based Operations and Government Budgeting will be an

    added advantage.

    • Meet the requirements of Chapter Six of the Kenya Constitution.

     

    1. INDENT FOR PRINCIPAL SUPPLY CHAIN OFFICER

    JOB TITLE: PRINCIPAL SUPPLY CHAIN OFFICER

    REPORTING TO: SUPPLY CHAIN MANAGER

    DIRECTORATE: CORPORATE SERVICES

    UNIT/DEPARTMENT: PROCUREMENT

    JOB GRADE: CAJ 7

    1. OF POSTS: 1

     

    TERMS OF EMPLOYMENT: PERMANENT AND PENSIONABLE

    MAIN RESPONSIBILITIES

    • Source for quotations, proposals and tenders from qualified/approved suppliers.
    • Participate in the opening, negotiations and evaluation of quotations, tenders or

    proposals for goods, services and works.

    • Preparing and issue Local Purchase Orders (LPOs), notification award letters to

    bidders and ensure timely delivery of goods and services.

    • Conduct market survey on prices
    • Maintain in safe custody all procurement records including service contracts.
    • Responsible for management of stores and inventory
    • Verify suppliers’ invoices for payment by the accounts department in so far as

    they relate to procurements made.

    • Adhere to the Public Procurement and Oversight Act
    • Any other duty assigned by the Commission.

     

    COMPETENCIES

    For appointment to this position, a candidate must have: –

    • Bachelor’s degree in Commerce, Procurement, Supplies management or any

    other relevant field from a recognized Institution.

    • Have relevant experience of not less than 5 years at a similar position in public or

    private sector.

    • Be registered with Kenya Institute of Supplies Management.
    • Have knowledge of IFMIS
    • Meet the requirements of Chapter 6 of the Constitution of Kenya;

     

    1. INDENT FOR RESEARCH AND INVESTIGATIONS OFFICER II

    JOB TITLE : RESEARCH AND INVESTIGATIONS OFFICER II

    REPORTING TO : DIRECTOR, RESEARCH AND INVESTIGATIONS

    DIRECTORATE : RESEARCH AND INVESTIGATIONS

    JOB GRADE : CAJ 7

    1. OF POSTS : 1

    TERMS OF EMPLOYMENT : PERMANENT AND PENSIONABLE

     

    KEY RESPONSIBILITIES

    Duties and responsibilities entail:

    • Investigate cases relating to the mandate of the Commission;
    • Carry out relevant research on issues that the Commission may deem fit from

    time to time;

    • Monitor and evaluate the status of complaints resolution;
    • Identify systemic issues and recommend remedial measures and proactive

    action

    • Prepare periodic reports on the status of all the investigated cases;
    • Implement best practice policies, procedures and systems for research;
    • Provide necessary information to the Commission for purposes of vetting of

    persons where applicable.

    • Any other duty assigned by the Commission.

     

    COMPETENCIES

    For appointment to this position, a candidate must: –

    • Bachelor’s Degree in Criminology, Forensic Investigations, Law (LLB), Statistics

    or Social Sciences from a recognized institution

    • At least 3 years’ relevant experience in a similar position.
    • Knowledge on data analysis and report writing skills will be an added

    advantage

    • Meet the requirements of Chapter Six of the Kenya Constitution.

     

    1. INDENT FOR LIBRARIAN

    JOB TITLE: CHIEF LIBRARIAN

    REPORTING TO: DIRECTOR, RESEARCH AND INVESTIGATIONS

    DIRECTORATE: RESEARCH AND INVESTIGATIONS

    UNIT/DEPARTMENT: RESOURCE CENTRE

    JOB GRADE: CAJ 8

    1. OF POSTS: 1

    TERMS OF EMPLOYMENT: PERMANENT AND PENSIONABLE

     

    MAIN RESPONSIBILITIES

    • Collect and collate information for Commission
    • Receive and verify information relevant to Resource Centre.
    • Coordinate access, stamp and label acquired materials relevant to Resource Centre
    • Catalogue, classify, index and abstract CAJ documents
    • Disseminate CAJ Publications
    • Shelving of documents and shelve arrangement
    • Charge and discharge of library materials
    • Management of electronic information.
    • Entering bibliographic details into the library database.
    • Ensure overdue reminders are generated for compliance
    • Conduct information searches and information retrieval
    • Update and maintain current commission publications.
    • Any other duty assigned by the Commission.

     

    COMPETENCIES

    For appointment to this position, a candidate must have: –

    • Bachelor degree in Library studies or Information Science (Library Management)

    or its equivalent.

    • A Diploma in Library Management or Information Science.
    • At least 5 years of service in a comparable position from a reputable organization
    • Registered member of Kenya Library Association
    • Meet the requirements of Chapter Six of the Constitution of Kenya

     

    CLEARANCE/COMPLIANCE CERTIFICATES

    All successful candidates will be required to provide copies of clearance or

    compliance certificates from:

    1. a) Kenya Revenue Authority
    2. b) Ethics & Anti-Corruption Commission
    3. c) Directorate of Criminal Investigations (CID)
    4. d) A credit reference bureau
    5. e) Higher Education Loans Board

     

    The closing date is on 2nd October 2018 at 4.30pm.

    The Applications should be addressed to:

    THE COMMISSION SECRETARY

    COMMISSION ON ADMINISTRATIVE JUSTICE

    2ND FLOOR, WESTEND TOWERS – WAIYAKI WAY

    P O BOX 20414 CITY SQUARE 00200

    NAIROBI

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