Tag Archives: How to use the NEMIS portal in admitting 2019 form ones

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NEMIS GUIDE- How to register a continuing Learner/ student on NEMIS

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There are cases of learners who missed out registration last year due to one reason or another. Some learners failed to have their details captured as they did not have Birth Certificates; which are mandatory requirements for registration on the National Education Management Information System (NEMIS). Consequently, such learners lack the Personal unique Identifiers, UPI.

To register continuing learners:

  1. Visit the NEMIS portal at https://nemis.education.go.ke
  2. Log onto the system by using the official log in credentials; User Name and Password.
  3. Click on the ‘LEARNER’ tab and select ‘View my learners’ from the drop down list.
  4. Select the Class/ Form of the learner. A list of learners will be displayed.
  5. At the top left corner of the list, locate and click on the ‘ADD NEW STUDENT’ tab. A new window titled ‘Learner Bio Data’ is displayed.
  6. Enter the learner’s details correctly i.e Surname, First Name, Other Names, Birth Certificate Entry Number, Date of Birth, Gender, Nationality and Special Condition (if any). Click on ‘SAVE BASIC DETAILS’ once done.
  7. The Learner will be accorded a new UPI.
  8. Select and correctly update details on the other two tabs; Contact details and Special Needs.
  9. NOTE: To edit the Learner’s details, open the form that the learner is currently placed by using the ‘LEARNER’ tab, locate the learner in the list and Click on ‘VIEW’.

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How to complete the new students’ (2019 form ones) admission process by updating their Bio data on NEMIS
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DETAILED GUIDE ON HOW TO USE THE NEMIS SYSTEM

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The National Management Information Management System, NEMIS, is used to carry out a wide variety of school related online activities. One of those activities is to deal with learner placement and admission.

How to Admit a learner by using the NEMIS System.

Admission of all learners is done online via the NEMIS portal. To admit a form one student, follow the steps below:

  1. Log onto the NEMIS portal by using the link https://nemis.education.go.ke/
  2. Once logged in, select the ‘LEARNER’ tab and from the drop down list click on ‘Admit/ Capture Requests’.
  3. Enter the Learner’s Kenya Certificate of Primary Education, KCPE, index number in full into ‘Search (UPI/ Index) and click on ‘CHECK’.
  4. The system will display the Learner’s details; Index, Name, Gender, Marks and Student selected to (Name of secondary school).
  5. Finally, click on the ‘Accept Placement Request’ to complete the admission process.

The ‘LEARNER’ tab, on the NEMIS window, can also be used to carry out the following learner related operations:

  1. PENDING REGISTRATION: View a list of learners whose Registration is pending. These are learners whose details have not been entered as required i.e missing some information like their photographs.
  2. VIEW MY LEARNERS: A menu used to view the list of all learners whose details have been fully updated on the NEMIS system.
  3. LIST OF ADMISSION REQUESTS: Shows the list of admission requests as uploaded onto the NEMIS system for approval by the Ministry of Education’s field officers.
  4. LIST OF PROCESSED ADMISSION REQUESTS: To display the list of learners whose admission requests have been approved by the Ministry of Education’s Field officers.
  5. RECEIVE LEARNER: Used to admit a continuing learner; who has transferred from another school.
  6. RELEASE LEARNER: Used to transfer a learner to join another school after the transfer has been granted by the Education Ministry’s Field Officers.
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CARRYING OUT ADMISSION OF FORM ONES, 2019, THROUGH NEMIS- MINISTRY OF EDUCATION

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The Ministry of Education has released a detailed presser on the 2019 form ones’ admission process by schools. Here is the presser by the Principal Secretary, Dr Belio Kipsang, dated 6th January 2019 and sent to all Principals of Public and Private Secondary schools;

“RE: CARRYING OUT ADMISSION OF FORM ONES, 2019, THROUGH NEMIS

During the admission process starting on 7th January, 2019 all learners will be processed through NEMIS (National Education Management Information System). When a student arrives for admission, they present their joining letters and verification of existences in the system is done. The following steps will be followed during admission:

  1. Using a smartphone or computer, Principal or delegated person logs onto https://nemissystem.education.go.ke/ or https://nemis.education.go.ke/
  2. Go to tab learner.
  3. Click on Admit/ Process request.
  4. Enter Index number on search UPI/ INDEX space.
  5. Click search.
  6. The details of the student will appear indicating that the student is selected to join the school. If the student is selected for your school, move to step 7.
  7. Click on Admit.
  8. The Student can now proceed for processing in other steps of admission. Admission can only succeed if the learner is in the system account for the school..

In the meantime, schools should download and print their selection lists from the NEMIS in readiness for the exercise. This will be used as a backup in case of connectivity challenges. Where internet interruption is experienced, the school should use the list and immediately thereafter follow the steps indicated earlier.”

Dr Belio Kipsang, Principal Secretary.

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2019 Form ones’ Admissions by schools through the NEMIS system- Step by step guide