KUCCPS: Inter-University Transfer Procedure
Have you been placed at another university but wish to transfer? Application for inter-institutional transfer is now available through the KUCCPS portal.
INSTRUCTIONS
Find a good smartphone, laptop or a cyber.
Requirements: KCSE index number, KCPE index number or Birth Cert no. and mpesa amount (1000)
- Open the link http://students.kuccps.net
- Click login and insert the required data
Password should be your KCPE index number or birth certificate number.
NB:
- Do not put any slash while writing the KCSE or KCPE index number
- Birth certificates have two numbers the Serial number and the Entry no. Kindly try both
TO GET THE COURSE AND INSTITUTION THAT YOU WISH TO TRANSFER TO:
- Click Programmes
- Go to the category you are qualified for: i.e. Degree, Diploma, Certificate or Artisan
- Select the cluster you wish to explore e.g. Law and related, Medicine and related etc. (NB: If you can’t find a course, search it)
- After selecting a cluster, select the particular course you want to transfer to. It will give you the specific subject requirements. If you have met them, then scroll down to see the CUT OFF (for Degree and some Diploma courses) and compare them with your cluster weight on the right.
(NB: Only select a course which you meet the subject requirements and the cut off of the university (for degree courses)).
- Once you get the University or College of your Choice and which you meet the cutoff, write its programme code
- Click Transfers, read the instructions on the Transfers Dashboard then click Transfers Applications
- Insert the 7 – digit code of the course you want to transfer to (should meet the required cutoff)
- Select the reason for transfer either medical, financial or not my preferred programme
- Attach a supporting document e.g.
For Medical reasons, you should either attach a medical report. For Financial Reasons, or ‘Not my preferred programme’, attach a screenshot of your application history / dashboard. For ‘Person with Disability’, Attach a Registration Document from the NCPWD. For other reasons, attach a document supporting the reason
- Explain your reason in the space provided (reason should be between 300 – 600 CHARACTERS (letters, numbers and punctuation) NOT WORDS!)
NB: IF THE SYSTEM DOESN’T RESPOND: Refresh the page and redo the previous stages. Try typing the reason in Microsoft Word and copy paste it. Make sure the reason is between 300 – 600 characters, not words. After you copy paste, the Mpesa instructions should appear
- Make the mpesa payment and insert the code. If it does not respond, give it 5 to 15 minutes to one hour as you keep trying
- Submit your application and insert your password then submit again. Make sure a message pops up to indicate that your transfer application has been submitted
- Your transfer is complete. Keep monitoring the progress on the portal from time to time by seeing which step it is in as shown in green, until the whole process is complete. Every step may take a few days, so don’t worry.
- Once your transfer has been approved by all parties, you will be provided with a transfer letter for you to download, print and present to the institution you asked for, so that they can process your admission.
How to check where you have been placed by KUCCPS
You can check where you have been placed using SMS. Follow this procedure below;
- Open you messaging app on your phone
- Type your index number beginning with your KCSE year without spacing and send to 20842. For example:
If you sat for the exam and your index number if 43702302000 you will write year43702302000. e.g 202343702302000
- You will now receive a feedback message bearing your placement results.
Remember this is not a free service. It will deduct Sh5 from your airtime.
You can as well check the results online
You can check your results online using the procedure below;
- Visit the Kenya Universities and Colleges Central Placement Service website using your computer or smartphone.
- Using your username (full index number) and your password (Birth certificate number or KCPE index number) log into the Portal.
- After Logging in, you will be able to see congratulations! message pop up under the dashboard showing where you are placed.
Lastly now, if you are not happy with the institution where you have been placed, you can submit the inter-university transfer request but after the placement body has opened this portal.
You should take note of the following information regarding transfers;
- You must submit your transfer request online through the students portal since this is an automated process.
- You can access the inter-institution transfer guidelines on the KUCCPS website.
- You will pay the processing fee after you have successfully completed all the necessary steps. Do not pay prior to.
- Never send the money to anybody posing to help you with the process. The placement service doesn’t have mobile numbers where money should be sent to.
- Only pay the transfer processing fee to the official KUCCPS M-pesa pay bill No. 820201
- Make sure you read and understand all the provided instructions.
How to initiate Kuccps inter-institution Transfer
- Using the online portal on the inter-institution Transfer, the student initiates a transfer application that will be sent to your preferred institution.
- The receiving institution will now endorse the received transfer application through their institution portal and submit.
- The institution where you were placed will receive the request and will clear you through their portal and submit.
- The endorsement application from both parties will come to the KUCCPS CEO for approval and the transfer letter will be generated that will be accessed by the applicant and the two institutions involved.
- You can now download the application letter and present it to the institution placed for admission and joining instructions.
How To submit your Kuccps Inter-university Transfer Request Online
- First of all, visit the KUCCPS website at http://student.kuccps.net
- Enter your KCSE index number as your username, select the year you sat for KCSE and the enter the password ( your birth certificate number or KCPE index number) and click login.
- You will now click on transfer tab on top of the window the follow the prompts given.
Note that: You will only be able to proceed with the application if you meet the cutoff points for the programme in that institution.
Secondly, you must give substantial reasons for the transfer. Remember to attach a relevant Document to support your reason/s.
How to apply online
- Select a programme of your choice from one of our schools (see below). Note the programme code.
- Visit: http://student.kuccps.netand click Transfers Tab.
- Put the programme codein the inter-university transfer field.
- Follow the steps outlined in the system.
- We shall receive and endorse your request promptly.
- The University you were placed in will receive the request and release you for transfer.
- KUCCPS will approve and generate your transfer letter.
- Download the transfer letter from your KUCCPS portal.
