The Teachers Service Commission, TSC, has released new guidelines for the recruitment of primary schools teacher interns. The guidelines are to be used in the 2021-2022 recruitment exercise. Check the latest recruitment scoresheets, below.

GUIDELINES FOR RECRUITMENT OF TEACHER INTERNS, PRIMARY SCHOOLS,  2021/2022 FINANCIAL YEAR.

1.0 GENERAL INFORMATION

Following the advertisement for recruitment of teacher interns for Primary schools, you are required to conduct a selection exercise for candidates wishing to be employed and submit the County Merit List to the TSC Headquarters. The list should be ratified by the County Selection Panel.

Applicants will be required to submit their applications to the Secretary Teachers          Service Commission through online platform www.teacheronline.tsc.go.ke for the county where a vacancy has been declared.

The selection panel will be expected to exercise the highest degree of transparency and accountability, as stipulated in the Public Officers Ethics Act and TSC Code of Conduct and Ethics (CoCE, 2015).

The TSC County Director is expected to induct members of the County Selection Panel on the relevant Sections of the Act and the Code of Regulations for Teachers (CORT, 2015) before the commencement of the selection exercise.

The TSC County Director MUST ensure that the recruitment process is done  in strict adherence to the laid down protocols by the Ministry of Health on containment of COVID-19 pandemic.

TSC County Director MUST ensure that venues for selection process are accessible to applicants living with special needs.

All applicants MUST be registered teachers as per Section 23 (1) of the  Teachers Service Commission Act, 2012.

Applicants who are not duly registered shall not be considered for recruitment.

Applicants  whose  names  differ  in  the  academic  and  professional certificates and/or identification cards MUST present an Affidavit to explain the variance in names.

Applicants who re-sat either  KCPE or KCSE  examinations (or their equivalents)  MUST present certified copies of the certificate(s)  of the national examination (s) in question for all attempts.

Applicants who apply for confirmation of results from KNEC should give the address of the TSC County Director of the County where they applied for recruitment.  It is their responsibility to ensure that the results are received for consideration during the verification of the academic certificates.

System generated Merit List will be prepared by the TSC County Director.

TSC  County  Director shall  distribute  the  Lists  to the TSC Sub-County Directors.  The Sub –  County  Directors  shall  use  the  Merit  List(s)  to communicate selection date and venue in consultation with the County Director.

During the selection, each applicant shall be given a serial number.

Applicants must present original and legible photocopies of the following, among other relevant documents: –

• National identification card;
• Certificate of Registration as a teacher;
• PTE Certificate;
• KCSE certificates or its equivalent (include certificates for attempts if one re-sat exams);
• KCPE certificate or its equivalent (include certificates for attempts if one re-sat exams);
• Proof of payment for the Statement of confirmation of results by KNEC (where applicable);
• Primary  and  Secondary  School  leaving  certificates  and  other relevant testimonials.
• National Council of Persons with Disability (NCPWD) Card (where applicable);
• Sworn Affidavit where names appearing on the  submitted documents differ;
• All applicants, irrespective of gender, disability, ethnicity or Home County shall be given equal opportunities.
• In the event of a tie, consideration for selection will be determined as per the order of priority shown hereunder:

1. Applicant (s) disability status, if any;
2. The Applicant’s performance/ grade in teaching practice;
3. Length of stay since graduating as a teacher;
4. Length of stay since registering as a teacher;
5. Academic and professional  performance demonstrated through certificates i.e. higher aggregate KCSE grade will be given foremost consideration.

N/B: If applicants tie at PTE points, aggregate KCSE grades shall be considered.

• The selection date and venue must be displayed on notice boards at the Commission’s County, Sub-County and Zonal offices at least seven (7) days before the selection exercise.
• The selection panel shall vet each applicant to establish if he/she meets the requirements of the TSC advertisement.

2.0. SUB COUNTY SELECTION PANEL

The Selection Panel shall comprise of the following members: –

• The Sub County Director- Chairperson
• TSC Sub County Human Resource Officer- Secretary
• Zonal Curriculum Support Officers (2)- Members
• TOTAL 4

The  sub-county Director MUST ensure  that the Ministry of Health  COVID-19  containment  measures  are  adhered  to  by  both  panel  members  and  the  applicants at all times.

3.0  VERIFICATION EXERCISE

The TSC Sub County Director shall verify the TSC registration status of all applicants;

The TSC Sub County Director shall present a list of all applicants to the Selection Panel;

Applicants must appear in person before the Selection Panel on the set date.

3.1 AUTHENTICATION OF ACADEMIC AND PROFESSIONAL DOCUMENTS

• Original academic and professional certificates shall be scrutinized to verify their authenticity.
• The TSC Sub County Director shall certify photocopies of the certificates and other documents before forwarding them to the TSC County Director.
• Any applicant(s) who present forged/fake academic, professional and other documents commit(s) an offence and shall be disqualified  and/or deregistered.

3.2 SELECTION CRITERIA

Applicants shall be awarded marks as per the score sheet (Appendix 1(a) and  1 (b).

Where applicants tie in scores, the panel shall refer to (k) of these Guidelines.

4.0 DOCUMENTS TO BE SUBMITTED TO TSC COUNTY DIRECTOR

The Sub County Selection Panel shall be required to submit the following to the TSC County Director: –

1. List of all applicants who presented documents for verification at the Sub County level (Appendix II);
2. Sub County Merit List (Appendix Ill);
3. Summary of complaints raised (if any) together with action taken;
4. Minutes of the Sub-County Selection Panel duly signed by the Chairperson and Secretary clearly showing how the final list of the successful candidates was agreed upon.

4.1 COUNTY SELECTION PANEL

After submission of Merit Lists by the TSC Sub County Directors, TSC County Director shall  constitute  a  selection  panel  comprising  the following members;

1. TSC County Director – Chairperson
2. TSC Deputy County Director – Secretary
3. County Human Resource Officer- Member
4. TSC Sub County Director –          Member

TOTAL;  4

The TSC County Director MUST ensure that the Ministry of Health COV1D-19 containment measures are adhered to by panel members.

The TSC County Director shall be required to convene a County Panel to ratify  Sub  County  Merit  Lists  for  onward  submission  to  the  TSC Headquarters within the stipulated timeline.

The selected applicants from the Merit List shall have their documents submitted to the TSC County Director for further Vetting.

The Merit List compiled during the selection process at the beginning of the financial year shall be used in subsequent recruitments within the financial year. Selected applicants shall be informed through the Short Message Service (SMS).

NB: It is the responsibility of the TSC County Director to ensure that the exercise is fair and transparent. The County Director must also ensure that all documents are in order and appropriately signed/certified before submitting them to the TSC Headquarters.

5.0 COMPLAINTS

Any applicant who is dissatisfied with the exercise should submit to the TSC County Director a written complaint immediately and send an email to the TSC Headquarters through, [email protected] not later than seven (7) days after the selection exercise;

The TSC County Director should, within seven (7) days analyze and address all complaints raised after the selection process has been completed and thereafter submit a report to the Headquarters on the action taken.

Where the complaint is made against the TSC County Director, the TSC Headquarters shall investigate the allegations and take appropriate action.

6.0 DOCUMENTS TO BE SUBMITTED TO TSC HEADQUARTERS

Upon conclusion of the Recruitment exercise at the County level, the County Director is required to submit the following documents to the TSC Headquarters:

• Duly executed Offer of Internship letter and the Internship Agreement, together with a copy of the acknowledgement of receipt of application for internship,
• certified copies of Certificate of Registration as a teacher,
• academic certificates,
• professional certificates and all official transcripts,
• identity  card,   NCPWD   Card (where  applicable),
• Affidavits (where applicable) and two passport size photographs in respect of successful candidate(s).
• In addition, the following documents shall be submitted in respect of every successful applicant:

1. Copy of teacher registration certificate;
2. Certified copy of a bank plate;

• Duly completed pay point particulars form;

1. Copy of KRA PIN certificate;
2. Copy of NHIF Card;
3. Certificate of good conduct/ Waiting slip for the certificate of good conduct;

• A copy of Personal Insurance Certificate.
• A list of all interviewed applicants in order of merit for the advertised vacancies in (Appendix (III a);
• A copy of the system generated list of all applicants clearly showing those who failed to attend the interview (Appendix III b);
• List of applicants with special needs (Appendix VI).
• Duly signed Minutes of the relevant Board of Management Meeting; g) Completed selection score guide duly signed;
• Any relevant document or material used in the Recruitment exercise.
• Panel score sheet (Appendix I) both in soft (excel) via [email protected] and hard copy for the selected applicants;

7.0 IMPORTANT NOTES

• Merit Lists shall be made available to members of public wishing to see them on request in a manner that will not put the recruitment process into jeopardy.
•  All enquiries arising from these guidelines should be made to the TSC County Director.
• Notwithstanding the decentralization   of  the  function   of  teacher’s recruitment pursuant to Section 20 of the TSC Act, the Commission is not precluded   from   carrying   out   recruitment   directly   from   the   TSC

  8.0 PRIMARY INTERN TEACHERS SCORESHEETS.