TEACHERS SERVICE COMMISSION

ANNUAL STAFF PERFORMANCE APPRAISAL REPORT

Before completing this appraisal report, please read the following guidelines carefully.

PREAMBLE

The purpose of the Staff Performance Appraisal is to assess an officer’s performance in the job comprehensively and objectively, with the help of full knowledge and understanding of the job descriptions and requirements. The information in the Appraisal Report will be used in assessing training needs and determining the officer’s potential for promotion. It is therefore, important to provide accurate information about the officer.

The staff appraisal should reflect work output, achievement as well as display competencies over the review period.

The report covers all the TSC Secretariat staff, except the Commissioners and the Commission Secretary. DEFINITION OF TERMS:

Appraisee                                        This is the officer being assessed.

Appraiser                                         This is the appraisee’s immediate supervisor.

Countersigning Officer               This is the head of Unit/Section/Division/Department

APPRAISAL PROCESS

The appraisee is supplied with a copy of the appraisal form and divisional/sectional performance targets at the beginning of the review period. The appraisee is expected to draw an individual work plan which will form the basis of this performance report.

The form shall be completed in duplicate. The appraisal will be done quarterly and at the end of the fourth quarter, the original report will be forwarded to DSHRM by 31st July of every year.

The duplicate will be retained by the appraisee.

PART 1           PERSONAL DATA

This part should be fully completed by the appraisee to provide personal details and employment record.

PART 2           PERFORMANCE EVALUATION

In this part, opportunity is provided to the appraisee and appraiser to jointly discuss the appraisee’s performance in terms of departmental/divisional objectives, agreed work targets, performance standards, output and expected results. It also assesses the skills and competencies exhibited.

This part is divided into 5 sections:

Parts 2A -2D will provide evaluation on appraisees performance for each of the four quarters. This will account for 80% of the overall rating.

Part 2E: In this part the appraisee is rated on behavioral attributes which reflect the Commission’s Core values. This will account for 20% of the overall rating.

PART 3           OVERALL RATING

The Quarterly scores in Parts 2A to 2D and scores on the behavioral attributes in Part 2E will be summarized in this section. The cumulative scores will then be converted into an overall percentage score. It should be noted that in this part, the appraiser’s rating shall constitute the actual grade of the appraisee.

PART 4 TRAINING NEEDS AND DEVELOPMENT

In this part, the appraisee is given the opportunity to state specific performance gaps that if addressed will improve the appraisee’s output and competencies. The appraiser will discuss the appraisee’s performance gaps and then propose what he/she thinks, as a supervisor, are the training interventions required.

PART 5 COMMENTS BY THE COUNTERSIGNING OFFICER

The countersigning officer is the overall supervisor of both the appraisee and appraiser. He/she is required to validate the report.

PART 1 – PERSONAL DETAILS (To be completed by the appraisee)

PART 2 – PERFORMANCE EVALUATION

(To be completed by both the appraiser and the appraisee) DIRECTORATE/DIVISIONAL OBJECTIVES

List the Departmental/divisional priority objectives from which the performance targets will be derived.

PERFORMANCE AGAINST AGREED TARGETS

Assess the level of performance against a maximum of four (4) key assignments/ targets set at the beginning of each quarter (refer to work plan prepared and agreed upon at the beginning of the Appraisal period).

Rating Scale: The following rating should be used to indicate the level of performance by the appraisee for the key targets. Each target carries a maximum score of five (5) marks.

PART 2 A – 1^st QUARTER (1^ST OF JULY TO 30^TH OF SEPTEMBER)

Comments by:

Appraisee:                                                                                                

Signature                                                                                       Date                                                                  

Appraiser:                                                                                                 

Name                                                                                       Designation                                                  Signature                                                                                Date                                                                Countersigning Officer:                                                                                                                           

Name                                                                                              Designation                                            Signature                                                                                       Date                                                        

PART 2 B – 2^nd QUARTER (1^ST OF OCTOBER TO 31^st OF DECEMBER)

Comments by:

Appraisee:                                                                                                

Signature                                                                                       Date                                                                  

Appraiser:                                                                                                 

Name                                                                                              Designation                                           Signature                                                                                       Date                                                        

PART 2 C – 3^rd QUARTER (1^ST OF JANUARY TO 31^ST OF MARCH)

Comments by:

Appraisee:                                                                                                                       Signature                                                                                  Date                                                              Appraiser:                                                                                                                      

Name                                                                                       Designation                                                            

Signature                                                                                Date                                                                         

PART 2 D – 4th QUARTER (1^ST OF APRIL TO 30^TH OF JUNE)

Comments by:

Appraisee:                                                                                                

Signature                                                                                       Date                                                                  

Appraiser:                                                                                                

Name                                                                                              Designation                                            Signature                                                                                       Date                                                         Countersigning Officer:                                                                                                                                                                                                                                                                                                      Name                                                                                       Designation                                                  Signature                                                                                       Date                                                        

PART 2E: BEHAVIORAL ATTRIBUTES/ CORE VALUES

Rate the appraisee’s performance on each of the following areas using the rating scale indicated

Comments by:

Appraisee:                                                                                               

Signature                                                                                       Date                                                                  

Appraiser:                                                                                         

Name                                                                                              Designation                                            Signature                                                                                       Date                                                         Countersigning Officer:                                                                                                                                                                                                                                                                                                      Name                                                                                       Designation                                                  Signature                                                                                       Date                                                        

PART 3: OVERAL RATING (cumulative scores/rating for each quarter plus rating on behavioral attributes, done after the 4^th Quarter)

Comments by:

Appraisee:                                                                                              

Signature                                                                                     Date                                                                    

Appraiser:                                                                                                 

Name                                                                                           Designation                                              Signature                                                                                     Date                                                           Countersigning Officer:                                                                                                                          

PART 4: TRAINING NEEDS AND DEVELOPMENT

(To be completed by the Appraiser and the Appraisee)

List specific performance gaps that require to be addressed through training. Recommend relevant training to correct the identified performance gaps.

Comments by:

Appraisee:

Signature                                                                                     Date                                                                    

Appraiser:                                                                                                 

Name                                                                                           Designation                                              Signature                                                                                     Date                                                           Countersigning Officer:                                                                                                                          

PART 5: COMMENTS BY THE COUNTERSIGNING OFFICER

(Comment on the appraisee’s suitability for promotion and make general proposals for performance improvement)

Name:                                                                                 Designation:                                                                      Signature:                                                                           Date: