Ministry of Education Guidelines on Form one admission and change of placement 2024

The Ministry of Education has released new guidelines for admitting the 2024 form ones. According to the Ministry, the admission of form ones has been automated starting with access to joining instructions to reporting and replacements. All these tasks shall be carried out online.

Automation under the National Education Management Information System (NEMIS)

The Letters of admission will be accessed online using the candidate’s index number. See more information here; How to download 2024 form one admission letters online.

Equally, the process of admission and replacement at school level will be through NEMIS. All schools, both public and private, will admit form ones through NEMIS. The lists of students selected to a school will be uploaded to the Schools NEMIS account.

No principal shall enter a student’s name into NEMIS before he/she reports to the school. Live daily reporting will be monitored through NEMIS.

Management of Replacements/ Changes in form one placements

It is possible that some schools might have vacancies at the end of the admission period due to some learners failing to report. In addition, some schools may have completed infrastructure development that has created additional spaces.

Candidates who fail to take up places in the schools where they were selected to will be replaced after the reporting deadline.

Parents/guardians who wish that their children are admitted in alternative schools and those wishing to be considered for replacement will themselves place the requests with the
principals of preferred schools at least two weeks before official Form One reporting date.

As much as possible, schools are advised to engage with parents and children who wish to be considered in the event of some vacancy.

Middlemen have been known to position themselves strategically during this exercise and many desperate parents have lost money, while innocent school principals have had their reputation tarnished. Priority will be given to those who chose the school.

A school that wishes to accept a request will enter such details in the admission form in NEMIS and must be backed by evidence of request

MOE will control the number of requests to be approved based on documented capacity.

All cases of replacement will be done through NEMIS and approved in the system as
follows;

National schools- Director, Secondary Education(DSE)
Extra County Schools -Regional Directors of Education (RDE)
County Schools – County Director of Education (CDE)
Sub County Schools – Sub-County Director of Education (SCDE)

On approval, the joining instructions will be accessed online.

Replacements once approved will be irreversible. Where requests are placed in multiple schools and one request is approved, the candidate will be locked out from all the others.