KUPPET BURIAL & BENEVOLENCE SCHEME

ARTICLE 2: AIMS AND OBJECTIVES

• To provide an avenue for post primary teachers in meeting their burial expenses for themselves and their immediate family members, e husband/wife, own children as shall be declared by a member.
  1. A member is required to declare a spouse and his/her children to a maximum of seven (7) children.
  2. For the purpose of the fund, a child is one born alive and registered in the register of birth up to his/her 24 years.
• To assist members bury their next of kin
• To serve and support as a body among Post Primary Teachers in the larger Homa-Bay County which will express sympathy to the family of the deceased member.

ARTICLE 3: MEMBERSHIP

 

1. Membership to the fund shall be restricted to teachers employed by Teachers Service Commission (TSC)/PSC and a member of KUPPET Homa-Bay

b)

• Membership fee shall be 100/- nonrefundable on admission.
• Monthly contribution shall be 100/- by check – off system by the TSC/PSC.
• A member who is transferred to another branch and still wishes to retain his BBF membership to HomaBay branch is free to do so.

1. Membership lapses by non-contribution for four consecutive months; such a member must be re-admitted
2. There shall be a member’s register and books of account for the fund.
3. Application for membership shall be made on prescribed membership forms from the fund detailing spouse and children subject to verification from TSC/PSC next of kin updated data and other support
4. After signing membership/nomination form for next of kin, the member joining shall also complete the online process via TSC T- Pay system to enable TSC/PSC effect the check – off.

ARTICLE 4 : BENEFITS & REQUIREMENTS

• BENEFITS

1. A member shall contribute for a minimum of three (3) months before he/she benefits from the
2. The benefits from the scheme to a member is as follows:-
   • Self/Member (contributor) – 50,000
   • Spouse – 30,000
   • Child – 20,000
3. Where two (2) or more members of the scheme have joint interest, each member will be treated on his/her own rights in respect of the
4. In case of death, a contributor’s benefits shall be paid to an appointed nominee of the contributor and in all other cases shall be paid direct to the contributor by

• REQUIREMENTS

1. Copies of death certificate or burial permit, latest payslip and Birth Notification (death of child) shall be attached together with the claim form.
2. The completed claim form together with the requirements in ( i) above shall be submitted to BBF Subcounty delegate for verification and further action.

• RETIREMENT

All pending cases of retired members to be settled on or before 31^st December 2020 as per the earlier benefits.

ARTICLE 5: MANAGEMENT OF THE SCHEME

• A transition committee drawn from current elected officials shall run the BBF fund in the interim until the next election.

(b)

• A central management committee (CMC) from a pool of elected BBF delegates together with the Executive secretary and BEC Treasurer as Ex-Officio members shall manage the
• The BBF officials shall run the affairs of the fund for a period of five (5) continuous years and can seek re-election at the expiry of the
• The central management committee (CMC) shall consist of:-
  1. The BBF County
  2. The BBF County
  3. The BBF County Coordinator
  4. The BBF County Fund
  5. Sub-County BBF

• All the elected BBF officials shall be members of the BGC of Kuppet HomaBay County
• The financial year of the fund shall be one calendar year from 1^st January to 31^st

ARTICLE 6: ELECTION OF OFFICE BEARERS

 

1. There shall be a maximum of eight (8) Sub-County BBF delegates; one each from all the eight (8) educational Sub-Counties in HomaBay County who shall all be elected by members of HomaBay Kuppet Branch during branch
2. All the contestants for the post of Sub-County BBF delegates must be; an active member of the BBF and has continuously been subscribing for a period of twelve (12) months prior to election date.
3. All the contestants for the post of Sub-County BBF delegates shall pay a nomination fee as shall be determined by the Kuppet elections board from time to
4. Upon their successful election into BBF office; the Branch BEC chair shall convene a meeting of all the eight (8 ) elected BBF delegates within two weeks where they shall elect among themselves:
   1. The BBF County
   2. The BBF County

• The BBF County

1. The BBF County Fund Manager; of which of the four(4) CMC members elected as per above, should not be of the same gender.

 

5. The Kuppet Branch BEC chair shall oversee the election of the four (4) CMC office bearers of the BBF and shall take a vote in case of a tie in any contested post.

 

ARTICLE 7: DESIGNATION OF OFFICE BEARERS

 

1.     THE BBF CHAIRPERSON.

1. Shall present BBF reports during BGA meetings.
2. Shall preside over branch BBF

• shall enforce adherence to the welfare By-Laws

1. Shall call branch BBF meetings in consultation with the BBF Coordinator and BBF Fund Manager.
2. Shall report the BBF operations to the branch treasurer and the Executive secretary from time to time.
3. shall approve minutes of all BBF meetings

 

2.     THE BBF SECRETARY.

1. Shall take minutes during all BBF meetings
2. Shall prepare the Agenda of all BBF meetings in consultation with the chairperson and Executive

• Shall keep and maintain the BBF nominal roll.

1. shall approve minutes of all BBF meetings
2. Shall execute policy matters concerning the scheme.

 

3.     THE BBF COORDINATOR

1. Shall be the chief spokesperson of the
2. Shall consult with the BBF chairperson and BBF Fund Manager before BBF meetings are

• Shall coordinate all the Eight (8) educational Subcounty BBF delegates on day to day running of BBF matters at the

1. Shall coordinate recruitment of potential members into BBF in liaison with each Subcounty BBF

 

4.     THE BBF FUND MANAGER

1. Shall maintain and keep the BBF expenditure records and the cheque book
2. Shall be incharge of hire and release of BBF bus to members during bereavement

• Shall be the caretaker of the branch BBF bus and

1. Shall be reporting all BBF transactions to the branch treasurer and the executive secretary from time to time.

 

5.     SUB – COUNTY BBF DELEGATE.

1. Shall be responsible for the recruitment of teachers of his/her sub county into the BBF alongside union
2. Shall inform the BBF coordinator on any occurrence of bereavements in their various sub counties.

• Shall avail the next of kin nomination forms to teachers recruited to the BBF for signing and updates.

1. Shall accompany the coordinator of the BBF, chairperson of the BBF or secretary of the BBF to the burial of the bereaved member of the scheme.

 

ARTICLE 8: VACATION OF OFFICE

 

1. The handing over/Taking over shall take place within a period of three (3) weeks after the branch
2. Elected BBF delegate shall vacate office through:
   1. Natural attrition
   2. Transfer outside Kuppet HomaBay County Branch

• Upon resignation of a member of CMC

1. Upon dismissal by employer
2. Upon leaving service of TSC/PSC
3. Suspension by the BGC due to gross

• Transfer outside the Sub-county of representation.

3. When an elected BBF delegate vacates office within the term; a By-Election shall be held during a BGA

ARTICLE 9: TRANSITION

 

1. The interim BBF management committee shall hand over the management of the BBF to the elected BBF officials (CMC) within a period of three (3) weeks after The Branch elections
2. In case of a transfer outside Kuppet HomaBay County Branch; such a member shall remain entitled to all benefits for a period of three (3) months to cover him/her during

 

 

 

ARTICLE 11: AUDIT

 

The books of accounts and records of the BBF fund shall be audited annually by the auditor appointed by the registrar of trade Unions to audit KUPPET Homa Bay branch and the audited account presented to the members at the BGA.

 

 

ARTICLE 7: AMENDMENTS

 

The BBF By-Laws for the branch shall be amended by the BGC in line with the National Executive Board’s BBF guidelines manual from time to time as suggested by Kuppet teachers during the BGA meetings.

 

 

 

 

APPENDIX:

 

1. MEMBERSHIP FORM
2. CLAIM FORM

 

 

KUPPET BURIAL & BENEVOLENCE SCHEME

HOMA-BAY BRANCH

 

KUPPET SWA HOMA-BAY

 

TEL: 0724370621                                                                                                                          SALAMA ROAD

E-MAIL: [email protected]            P.O BOX 378-40300 HOMA-BAY

 

MEMBERSHIP/NOMINATION FORM

Contributor’s Details

First name                                           Middle Name                                      Sur Name

 

……………………………	……………………………		………………………..……..
Identification number (ID No.)			TSC/PF Number
…………………………………… Work Station ……………………………………. Phone Number …………………………………		………………………………….. Sub-County …………………………………..
Beneficiary Spouse Details First Name	Middle Name	Sur Name
………………………	……………………	………………………..
Children’s Details NAME		DATE OF BIRTH (DD/MM/YY)
1.
2.
3.
4.
5.
6.
7.

 

AUTHORITY TO MAKE DEDUCTIONS FROM SALARY

 

I ……………………………………………….. of TSC/PF No…………………………………………………………………………………………………………………….. hereby

authorize the commission to deduct Kshs.100.00 from my monthly salary and pay to Kuppet Homa Bay Branch Burial & Benevolent Fund with effect from the month of…………………………………………………………………………………………………………….. /2020

until further notice. Please deduct the entrance fee along with the benevolent fund contribution as per the Society’s requirements.

Member’s Signature:…………………………….. Date: ……/……/………

 

WITNESS:

 

Principal’s Name:………………………………………Institution:…………… Sign:……………

 

Date: …………………………………….Rubberstamp: …………………………………………

 

 

KUPPET BURIAL & BENEVOLENCE SCHEME

HOMA-BAY BRANCH

 

KUPPET SWA HOMA-BAY

 

TEL: 0724370621                                                                                                                          SALAMA ROAD

E-MAIL: [email protected]            P.O BOX 378-40300 HOMA-BAY

 

 

BURIAL BENEVOLENT FUND CLAIM FORM

 

 

 

PART I – CONTRIBUTOR’S PARTICULARS

 

Name: ……………………………………………………………..Tel No……………………

 

TSC/PF No: ……………………………….Sub-County…………………………………………

 

Current station…………..:…………………………….; Address…………………………

 

Date contributions commenced:…………………………

 

PART II – (i) PARTICULARS OF THE DECEASED

 

Name:………………………………………………………. Age:………………………

 

Date of death:………………………… Place of death:……….…………………………

 

Home Address:………………………… Town:………………… Code:……………….

 

Date of Burial…………………………..

 

(ii)    PARTCULARS OF THE CLAIMANT

 

Claimant’s Name:………………………..…………………… Tel No:…………………

 

Address:……………………………Town:………………………Code:………………

 

Relationship with Contributor:………………………………

 

Claimant’s Bank A/c:………………………………………. Bank :……………… Branch:………………

 

Claimant’s Signature :………………………….………Date:…………………………

 

PART III – SUPPORTING DOCUMENTS REQUIRED AND ATTACHED

 

1. Copy of latest
2. Certified copy of Death Certificate/Permit for Burial No…………………………..

• Birth Notification Form or Birth Certificate (for all claims on own child) No…………….

1. Radio announcement or Newspaper caption or letter from Chief or Head of Institution.
2. Any other document (specify)………………………………………………………….

 

PART IV – CLAIM CONFIRMATION

 

(Confirmation must be done by the elected BBF Sub-county delegate)

 

I confirm that the claimant is known to me and that the death occurred as described in Part II (above) and I therefore recommend for the benefit.

NAME:……………………………………TSC/PF No:…………………….

Educational SubCounty………………………………..

Date:……………………… Signature :…………………

 

 

PART V –ENDORSEMENT BY BRANCH EXECUTIVE SECRETARY

 

I confirm that the claimant is a member of the branch and that death occurred as described above.

Name:…………………………………………………. Sign & Stamp:………………………….

 

Date:…………………………

 

 

OFFICIAL USE:

 

Activated by:………………………………………….(Fund Manager) Sign:………………….

 

Date:………………………

 

 

 

Processed:……………………………………………(Fund Treasurer) Sign:……………………

 

Date:………………………