Karatina University KUCCPS 2025/26 Student admission letters Portal

Karatina University KUCCPS 2025/2026 First year admission letters Download Portal, Link

The Kenya Universities and Colleges Central Placement Service, KUCCPS, has now finalized the placement process for the 2024 Kenya Certificate of Secondary Education, KCSE, exams candidates to universities of their choice. The reporting date for the first year students has been set for August/ September, 2025

The first year Students have been advised to visit the KUCCPS Student portal in order to know the university into which they have been placed. After knowing the university of placement, the Students should then proceed to download the admission letter. Get the Karatina university’s admission guidelines and direct link for admission letters’ download, below.

CONTENTS OF THE ADMISSION LETTER.

The first year admission letter contains vital information for prospective students.

Here is a list of crucial items that have been included on the admission letters for the 2025/2026 first years:

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1. The School where the student has been placed i.e school of education, Medicine or School of Pure and Applied Sciences.

2. The Title of the degree program that the student will be awarded at the completion of the study period e.g Bachelor of Education (Science).

3. The reporting date.

4. The student’s registration number.

5. Documents that the student must present on the reporting date e.g Originals and copies of:

i). Admission Letter.
ii. KCSE Certificate and/or KCSE Result Slip on the day of registration for verification purposes.
iii. National Identification Card. If under 18 years of age, Birth Certificate will be required.
iv. National Hospital Insurance Fund (NHIF) Registration Card for self or for guardian.
v. Proof of payment of full fees as per the respective programme fee structure.
vi. Your agreement to adhere to the Rules and Regulations Governing the Conduct and Discipline of Students of the University.

6. Fees payment requirements and details; amounts and accounts into which the deposits are to be made.

Karatina University admission letter quick download link.

To quickly access and download your admission letter to Karatina University, visit this direct link: Click here for a quick login.

Enter Index No/KCSEYear:
Example – 00000000000/2025

For more help Email [email protected] or [email protected]

Congratulations and all the best in your university Education journey.

Commonly Asked Questions for Registration

As you prepare to report on September, find a guide to Commonly Asked Questions.

1. Where is Karatina University Located?

ANSWER: Karatina University Main Campus is located in Kagochi, Karatina, Mathira East Sub County, Nyeri County. From Nairobi, the best PSV Matatu to use is 2NK boarded at the Tea Room Matatu Terminus at the Kenneth Matiba Road (formerly Accra Road).

2. How can I download my Admission Letter?

ANSWER: Please click the link below to get your Admission Letter. You will be required to input your KCSE Index Number/2022 to be able to retrieve and download your Admission Letter.

Admissions Letter Portal

For Joining Instructions, Admission Forms and Fee Structure the links are available on this page.

3. How can I get my Registration Number (Admission Number)?

ANSWER: The Registration Number is well indicated on your Admission Letter. It is structured as A123/4567G/25.

4. What if I don’t make to report on September?

ANSWER: Karatina University encourages all students to come for reporting on September. However, if you cannot make it, you are encouraged to report within the week.

5. When is the deadline for reporting in this Academic Year?

ANSWER: The deadline for reporting will be on September. Those who will not make it by the deadline, will defer their studies to the next Academic Year.

6. When is the deadline for applying for funding from the Higher Education Funds (HEF)?

ANSWER: The deadline for making formal request for funding via the Higher Education Financing (HEF) Portal will be on midnight of end of August. All First Year Students MUST apply for funding via the Higher Education Financing (HEF) Portal via https://www.hef.co.ke.

7. Am I eligible for HELB loans?

ANSWER: Yes, all students are encouraged to apply for HELB funds via www.helb.go.ke

8. Is it a must I reside inside the University hostels?

ANSWER: Accommodation at the University is not guaranteed and normally issued on first come basis after full payment of fees. Therefore, make necessary arrangements to secure accommodation at the University or outside before the reporting date.

For those who wish to stay outside, you will be required to fill out the Non-Resident Form (AA/F017).

9. What do you provide in hostels accommodation?

ANSWER: Karatina University provides a bed and a mattress. You will only come with beddings and personal emoluments.

10. Can I book a hostel room?

ANSWER: No, Karatina University does not allow booking of hostel. The rooms available will be allocated on a first come first assign basis.

However, the University will ensure that all students get accommodated with Hostels affiliated to Karatina University.

11. Can I cook inside the hostel?

ANSWER: No. Cooking is prohibited in Karatina University hostels. Students are encouraged to take meals from the University Cafeteria which is open for the entire Semester and the food is at very affordable prices.

12. What if I’m not able to report on this Academic Year?

After you receive the deferment response, you will be required to write an official letter to Registrar Academic Affairs to request for readmission.

NOTE: The University Funding Board (UFB) cycle elapses after the four years from the year of admission for the Government Sponsored Students Programme (GSSP). This means the Government will cease your funding and the Private Sponsored Students Programme (PSSP) fee structure will apply henceforth.

13. Can I defer if I’m not able to report in this Academic Year?

ANSWER: Yes, your place will be reserved till the next Academic Year. You are required to officially write a deferment letter to the Registrar (Academic Affairs) after which it will be processed within a week. After you receive the deferment response, you will be required to write an official letter to Registrar Academic Affairs to request for readmission

14. How can I transfer a course/ change a programme?

ANSWER: Karatina University will open the Change of Programme window in September. You are required to check from the KUCCPS Students Portal whether you are qualified for the programme you wish to change to.

i. Check on the ‘Minimum Subjects Requirements’. You should meet the criteria set for the Programm

ii. Check the 2022 Cut-Off Points (COP) against your Cluster Points (WCP). To qualify the WCP should be equal to or greater than the COP.

iii. Fill the Change of Programme Form AA/F012 and submit it at the Dean of the School you have been admitted to.

iv. Wait for the response, which will be released latest by end of September.

v. Fill an Acceptance Form for Change of Programme Form AA/F013 and submit it to the School’s Administrative Assistant of the new programme.

Note: You will get a regret letter if either you have not qualified for the new programme or the new programme is at full quorum thus no capacity.

15. Do you pay accommodation fees in the same account with the fees account?

ANSWER: Yes. You can pay the accommodation fees of KShs 6,500 together with the fees as indicated in the Fee Structure.

Accommodation at the University is not guaranteed and normally issued on first come basis after full payment of fees. Therefore, make necessary arrangements to secure accommodation at the University or outside before the reporting date.

16. Can I pay half the fees for 1st Semester and get admitted?

ANSWER: No. Karatina University encourages all Students to pay fees in full. You will NOT get admitted if you will not have 100% of fees and 100% accommodation.

17. Must I come with the laptop during registration or I can acquire it after reporting?

ANSWER: For proper learning on the blended mode of study (online and physical), students are encouraged to have a laptop for ease of access of online teaching and materials.

18. What if I don’t have a NHIF Card, can I use my guardian’s?

ANSWER: Yes. NHIF cards are given to applicants above 18 years. So for reporting purposes, students below the age of 18 years can use the NHIF card for parent/guardian and will be required to avail a copy of the same on the reporting date.

For those above 18 years, kindly apply for an NHIF card at your nearest NHIF office before the reporting date and avail the NHIF acknowledgement slip (stamped and signed) on your reporting date.

19. How can I contact Admissions Office?

ANSWER: Please call the number +254 716 135 171. You can send an email to [email protected]

20. How do I pay fees to Karatina University?

ANSWER: Payment to the University are STRICTLY to the Bank Accounts provided in respective fee structures.

21. Can I download the Karatina University admission letter on the Kuccps Portal.

Yes. You can download the Karatina University Admission letter at the Kuccps Student Portal. Simply click on Kuccps Admission Portal to access your admission letter.

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