HOW TO WRITE A NOTICE- ENGLISH NOTES

DEPARTMENTAL TEMPLATE NOTES

LESSON NOTES FOR FORM TWO WEEK THREE

TOPIC: WRITING

SUB-TOPIC: NOTICE

TEACHER: ………………………………………..TSC NO……………… CLASS………………….TIME……….

Main syllabus objective

By the end of the lesson, the learner should be able to legibly write a notice using the right format, content, language and tone.

Tpic outline

• Definition of a notice
• Reasons for writing a notice
• How to write a notice

1. a) What is a notice

It is brief piece of paper written by a person or institution giving written information to a target group which is usually put in public places.

1. b) Why write a notice

• To inform/ notify people of: events, meetings, changes in routine, new appointments, new deployments etc
• To give warning to a group of people

1. c) How to write a notice
2. Read the question and comprehend the major function of the notice and other hints such as activity, place, time, target group etc. (Notices focusing on school events are the best fr practice)
3. Write the right format
   1. When writing or designing a notice, your focus has to be on writing a notice and not drawing a notice since English test communication ability using words. Any standard question on notice will give room for enough writing based on student’s environment. (Ignore content in text books with drawings as notice.)
   2. Write the letter-head (name) of the institution or club sending the notice
   3. Write date on right hand side- a good advent has a date to help target audience know it is a recent advert
   4. Give a notice call or invitation in bold eg. NOTICE!
   5. Sign the notice by name/job title/ organizagion/ management.
   6. Frame the notice- for purposes of exam, never focus on making the frame flashy.
   7. Drawing- sketch an eye catching picture capturing the theme of the notice can be drawn. (Do not focus on drawing; it is composition writing)
4. Write the right content- content to focus on:
5. a) Activity or event- what you are notifying, b)Place- where it is. c) Time and day- when it will be in terms of day, date and time, d) Target population for the notice, f) the conditions such as fee and rules g) any other issue in the rubrics if the question, h) contacts for the main contact person such as email or telephone, i) a parting short such as “Welcome.’
6. Write the right language
7. Language must aim at notifying or stating the information as it is and not convincing/persuading the target as done in an advertisement notice.
8. Writing in note form is better than prosodic form when writing the body of a notice
9. Be brief- nobody likes reading long notices
10. Most important information is bolded/capitalized/undelined
11. Notice call is caligraphed (use blue, black and pencil only)