The Ministry of Education, MoE, has released the final registration guidelines for public and private Junior Secondary Schools 2023. The guidelines provide a checklist to be used by MoE officials while carrying out registration for the Junior Secondary Schools.

MINISTRY OF EDUCATION

State Department for Basic Education Directorate of Quality Assurance and Standards

REGISTRATION GUIDELINES CHECKLIST FOR PUBLIC AND PRIVATE JUNIOR SECONDARY SCHOOLS (JSS) 2023.

SECTION A: INTRODUCTION

The interim report of Presidential Working Party on Education Reforms recommended domiciling of JSS in existing Primary Schools. Consequently, His Excellence the President of the Republic of Kenya directed the Ministry of Education (MoE) to develop guidelines to operationalize Junior Secondary Education.

Accordingly, the checklist attached will be used by a multi- agency team composed of officials from the MoE, Ministry of Interior and Teachers’ Service Commission to assess the suitability of Primary Schools to admit JSS learners for the 2023 school year.

Instructions to County Directors of Education

The exercise is scheduled to run from 9^TH – 20^TH JANUARY, 2023.

A MULTI- AGENCY approach is envisaged in the assessment of the schools.

ALL decisions SHOULD be guided by the checklist and school’s final percentage score on the Scoring Guide (Section D).

ALL the participating officers SHOULD sign the filled- in tool for ownership.

A detailed report SHOULD be prepared and submitted to the Director General- Education, by 23^RD JANUARY, 2023. Among others, the report should indicate the:

Readiness of Primary Schools to admit JSS learners; and

Proposed JSS feeder schools, the distance and capacity of the nearest Primary

NOTE:

In the context of the JSS transition, FEEDER SCHOOL refers to a Primary School that lacks the enrollment and/or infrastructural capacity to domicile a JSS. In such cases, the MoE will transfer the learners to a neighbouring JSS or implement appropriate affirmative action to ensure 100 percent transition. Therefore, JSS Feeder Schools will be designated as follows: 

• In high density areas and urban informal settlements Primary Schools with an enrollment of less than 45 learners or those lacking the basic facilities to host a JSS will serve as Feeder Schools to other JSSs within a 2 kilometres proximity.
• In geographically expansive, low density and insecurity prone areas, as well as for learners with special needs and disability, the Government through the MoE will implement affirmative action (as appropriate), regardless of the enrolments.

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SECTION B: SCHOOL’S DEMOGRAPHIC DATA

1. Name of School: ………………………………………………………

2.     County: ……………………

3. Sub- County: …………………………
4. Category of the School: Public | |       Private |   |
5. Registration Certificate No; ………………………………………………
6. Date of Registration: ………………………………………………………
7. Level of School Registration: Primary | | Junior Secondary School | |
8. Validity of Registration: Valid I I       Expired I  I

9.     Type of School:

1. Boys | |
2. Girls | |
3. Mixed | |
4. Boarding | |
5. Day | |
6. Day and Boarding | |

10.  Nature of the School:

1. Regular | |
2. Special | |
3. Regular with special Unit | |
4. Regular with Inclusive Programmes | |

11.  School’s Enrollment as per the Third Term of 2022

12. Is the school registered on NEMIS: Yes | |         No |  |
13. Headteacher Qualification (including management training)

………………………………………………………………………………………

14. Headteacher’s Area of Specialization (for Special Schools)

………………………………………………………………………………………

15.  Teaching Staff Availability:

16. No of Teachers with the following Qualification(s):

PTE: ………. Diploma (DPTE/DSTE): ………… B. ED…………………… Others (Specify): ………………………………………………………………

17. Manager Qualifications (for private schools) ………………………………

……………………………………………………………………………………

18. Validity of BoM/Board of Directors/Trustees (Specify appointment date):

……………………………………………………………………………………

19. Non-Teaching Staff: Male ………. Female ………Total……………………..
20. Type of buildings: Permanent | | Semi-permanent |                                                  | (Timber, Mabati, Earth)
21. Indicate the Type of Building Materials Used ………………………………

22.  Number of DLP Equipment Available and Functional

23. Availability of internet Yes    |   |                No |   |

24.  Specify the Approximate Distance to the Nearest Learning Institution.

25. Status of SEQIP sanitation facilities (where applicable);

Complete |   |       On-going |   |

26. Other additional relevant information (Specify)

…………………………………………………………………………………………………..

SECTION C: ADHERENCE TO MINIMUM REGISTRATION REQUIREMENTS

1. LOCATION OF THE SCHOOL

NOTE: Score 1 mark or 0 marks as specified against the indicators.

B. PHYSICAL INFRASTRUCTURE

NOTE: Score every indicator 1 mark if marked ‘Yes’ or 0 marks if marked ‘No’

SECTION D: SCORING GUIDE

The scale below will guide in determining the level of readiness for the school to admit JSS learners. The school’s final percentage score will be arrived at by summing the score awarded, divided by the total score of applicable indicators multiplied by 100.

School score                                 X100%                                                      =Percentage score Total score of applicable indicators

The School will be judged Good, Fair or Poor as tabulated

School’s Score: …………………………………………………………………….

SECTION E: RECOMMENDATION (Tick as appropriate)

1. Approved to admit JSS learners in January, 2023 

ii. Approved as feeder school for JJS in January, 2023 |  |

NOTE: Indicate the specific JSSs and enrolment capacity (together with the learners from the Feeder School): …………………………………………………….

• Not approved at all