Tag Archives: TPAD 2 PORTAL

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How to capture learner records in TPAD 2 portal- TSC News

All TSC teachers are expected to capture learners’ progress records on the new TPAD 2 system. This will be done in a more elaborate way that involves the submission of evidence by teachers.

As a teacher, you will be expected to;

  • Use a range of assessment tools that provide a clear trend of achievement, progress and growth in a learning area or subject.
  • Analyze the learner progress and provide timely and appropriate feedback to learners about their achievement in learning.
  • Put in place strategies to improve learner performance.
  • Keep learners progress record in each subject and generate class analysis.
  • Submit the records as evidence in the appraisal process.

How capture learner progress details on the new TPAD 2 System

To input learner progress records, follow the easy steps below;

  1. Log into the TPAD 2 portal in order to access the Dashboard, it displays the Teacher’s portal and a menu on the left side.
  2. Once logged in, click self appraisals.
  3. From the drop down submenu with Self assessment and lesson observation click on “Self
    Assessment.”
  4. Next, click on proceed to appraisal on the action tab. An interface showing 3 assessment areas will displayed.
  5. Click on update progress on learners progress assessment area.

Annual learner’s progress record interface

This will appear different based on the category of the institution one is in.
You should be very keen to ensure that they select the right tab as per your right institution and or the classes that you are teaching as follows;

  • Regular learners progress,
  • CBC learners progress,
  • SNE (HI,VI,PH) learners progress and
  • SNE (M+DB) learners progress.

Primary Schools, Secondary Schools and Teachers Training Colleges with regular learners will use tab on regular learner progress.

For regular learner progress you will be required to;

  1. Fill all the details such as;
  • Class/form; Indicate the class if in primary school that the marks were analysed for.
  • Subject name; This means the subject that you are teaching in this class and that the analysis of which you are filling.
  • Input the Target mean score for the year; You are required to indicate what you intend to achieve in the current year. This should be agreed between the learners and the teacher and between the appraisee and appraiser.
  • Click on ‘save record’ when done.

CAPTURING CBC LEARNERS’ PROGRESS RECORDS

Please note that, Teachers in lower Primary are now undertaking the competency based curriculum are supposed to use the tab for CBC learners progress to input the learners details. Follow these steps;

  • For the lower grade teachers, click on CBC learners progress. Select Set target, a pop up window displays as shown, fill in; Grade Subject and Strand.
  • On saving another window pops up click ok to confirm the details added.
  • The interface will display as shown below, to input learners achievement click on update.
  • A pop up window appears, input the number of learners at a certain level and detailed description of the group.
  • Confirm the details by clicking ok on the pop up window.
  • Continue the same for all your subject.

SNE (HI,VI,PH) Learners progress

Learners with Hearing Impairment, Visual impairment and physical handicapped use the regular curriculum.

The annual Academic Learners’ progress Record for all subjects (SNE-HI,VI,PH) indicates the subject mean score, class/form and the terms.
It shows the class mean score in each subject per term.

SNE (MH &DB ) Learners progress

  • For SNE learners with Mental Handicapped and those who are deaf and blind the will use level instead of class.
  • Skills areas will replace subject – refers to the skills on activities of daily living (ADL or Vocational skills).
  • Objectives will be the intended result for training as per the learner assessment checklist.
  • Activities are the tasks assigned to the learners under special education.
  • Assessment mode is the process through which learning activities are assessed
  • Level of achievement is the level of understanding or ability in doing the activities.
  • Activity for daily living refers to those activities that help the learner to undertake tasks which help them to develop skills for their own living e.g. movement around the school.
  • Individual SNE learner’s progress record indicates; the subject/skill area, Class/level objectives, Activities assessment mode, Level of achievements in all the subjects the individual SNE learner is taking.
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TSC TPAD 2 portal guide for Head Teachers, Principals

The TSC TPAD2 portal is specifically designed for primary school Head Teachers, secondary school and college Principals. The TPAD Head of Institution (HoI) portal is used by the head of institution to conduct the following appraisal functions; Self-Appraisal, Schedule a Lesson Observation, Schedule an Appraisal Meeting and Countersign Teachers’ Appraisals.

The portal also allows the HoI to Schedule arbitration meetings, Fill in weekly attendance, View all Teachers’ appraisals in the institution and View all cancelled and failed appraisals.

In addition, through this portal, the HoI is able to access the Institution Set- up menu that enables the HOI to; Manage teachers, Admit incoming staff, Manage institution data and to Input School Performance data.

How the Head of Institution can Manage Teachers on TPAD 2

After logging into his/ her portal, the HOI is able to search a teacher by entering the TSC number or ID number and click on search button.

Through the manage teachers menu, the HOI will also be able to;

  • Add a BOM Teacher; To add a BOM teacher, Click on the Add BOM teacher tab. A pop up window will appear that will enable the HOI to capture the BOM teachers details and click on the ‘save’ button when done.
  • Remove a teacher from the institution data; To remove a teacher from the system, the HOI will select on the teacher to be removed then click on Remove Teacher button. A pop up window will appear where the HOI will input reason for removing the teacher and give his/her remarks before clicking on the save button.
  • Release a teacher to another institution or county; To release a teacher, the HOI should select the teacher to be released then click on release teacher button, a pop up window will appear. The HOI will select whether to release the teacher to a specific institution or to a particular county.
  • Send a message to a teacher or all teachers; These tabs will provide for the HOI to fill in the institution or county details and reason for the release before clicking on the Release Teacher button.

How the Head of Institution can add new teachers on TPAD 2

From this menu, the HOI will be able to view incoming teachers. This is done by entering the teacher’s details and clicking on the search button and add them into the institution database.

Get all TPAD 2 procedures and documents here.

How the HoI can Manage the Institution on TPAD 2

This portal enables the HOI to add or edit the Institution’s details. Institution data that can be managed here include:

  • Contact Information; On clicking on contact information tab, a pop up window will appear. This will enable the HOI to add or edit the institution’s Mission Statement, Vision Statement, Postal address , Phone number and email address. You will then press on the save button.
  • Institution type; This tab allows the HOI to input details of the institution i.e.; Institution level-Primary/Secondary/Post Secondary
     Institution Type – Primary / Secondary Teachers Training
     Participating projects- HOI is required to indicate all projects that the institution is undertaking.
    The HOI can add or edit the information by clicking on the Action button, a drop down Edit button will appear.
  • Strategic Objectives; Here, the Head is expected to use this tab to input the institution’s strategic objectives. On clicking on strategic objectives tab, a page will appear which will have a tab labelled Add Strategic Objective. On clicking on Add Strategic Objective button, a pop up window will appear which will allow the HOI to add an objective, the year or quarter and year that the objective is to be achieved. This will be added into the database by clicking on the Save button.
  • Demographic Information; HOI is able to input the institution’s demographic data using this tab by clicking on the Demographic Data button where a page will appear which will have a tab labelled Add Demographic Data. On clicking on Add Demographic Data button, a pop up window will appear which will allow the HOI to add the number of students and teachers categorized per gender, CBE/Staffing Status, number of streams, Term/Quarter and year. This will be added into the database by clicking on the Save button.

Updating School Performance on TPAD 2 portal

The HOI is able to input the performance of the institution every year by clicking on the School Performance tab under institution set – up menu. A page will appear that will have a tab labelled Add Performance.

On clicking on the Add Performance tab, a pop up window will appear which will allow the HOI to input the mean attained and the year. This is saved into the database by clicking on the Save button.

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TSC TPAD2 Account (https://tpad2.tsc.go.ke); How to create and use TPAD 2 system

The Teacher Performance Appraisal and Development (TPAD 2) is a performance evaluation mechanism that assesses the performance of a teacher as per the set standards prescribed by the Teachers Service Commission, TSC.

Section 52 of the Code of Regulations for Teachers (2015) stipulates that the Commission shall in administering the performance appraisal system: –

  • Require Heads of institution to provide oversight role in the performance appraisal for the teachers in their respective institutions;
  • Use performance appraisal reports for purpose of promotion, deployment and other rewards as may be prescribed from time to time.
  • Identify training needs and take corrective measures in cases of unsatisfactory performance.
  • Develop and review criteria, guidelines and tools for performance appraisal from time to time which shall be accessible in the commission website or as the Commission may advice.

How to create TSC TPAD Portal

To create a new TPAD account its simple and easier.You only need to follow these steps:

  1. Click on https://tpad2.tsc.go.ke/auth/create_account to access the new account creation portal.
  2. Fill in the fields shown; TSC Number, ID Number, Phone Number (in the format 07xxxxxxxx), Email Address, Password, Confirm Password and Mode of Notification.
  3. Click on ‘Create’ Once done.
  4. A success message is shown and you will receive SMS token on your phone within a short time.
  5. Enter the Code received via SMS and click on ‘Verify Token’. This completes the registration process.

Adding your Bio Data on the new TPAD 2 System

Next, you need to add your level of Education and subject combination details. Use the tabs listed below to update your profile;

  • Add your information: Bio/ Institution Information, Contact Information.
  • Select ‘Subjects Combination’ and add your teaching subjects. Select your subjects combinations from the list and click on ‘Submit’ when done.
  • Then, click on ‘Level of Education’ to add details. Select your KCSE grade, Highest level of Education and Institution of Study. Next, click on Submit.

ROLES OF THE TEACHERS IN THE NEW TPAD

Each teacher will be expected to do a self appraisal in the various areas, create an appraisal and upload the data online.

ROLES OF THE PRINCIPAL IN THE NEW TPAD
  • Inducting new teachers on TPAD
  • Capture the new teachers in TIMS
  • Activating new teachers on TPAD
  • Remove outgoing teachers

The Principal also performs the following roles in TPAD:

  1. Provide oversight role in the performance appraisal for the teachers’
  2. Continuously monitor and evaluate the appraisal process and submit termly reports,
  3. Appraise the Deputy Principal,
  4. Schedule meetings for appraising the Deputy Principal,
  5. Observing the Deputy Principal and
  6. Countersigning officer for all the teachers in the school Arbitration
ROLES OF THE DEPUTY PRINCIPAL IN THE NEW TPAD

The Deputy Principal performs these roles in the new TPAD 2 system:

  1. Update the Lesson Attendance,
  2. Register on weekly basis,
  3. Appraise the HODs and teachers,
  4. Schedule meetings for appraising the HODs and teachers,
  5. Observing the HODs and teachers,
  6. Arbitration for the teachers

TPAD PROCESS-STEPS

The new TPAD appraisal process follows well laid out steps as listed below;

Step Activity/ Process
Step 1 Development of appraisal Calendar
Step 2 Setting Targets
Step 3 Implementation of targets and gathering of evidence
Step 4 Self -Appraisal and Standards based on competencies and standards. NEWSBLAZE.CO.KE
Step 5 Appraisal rating by Appraiser based on evidence gathered
Step 6 Appraisal rating meeting between Appraiser and Appraisee (Question and Evidence.
Step 7 Identification of gaps by Appraisee and Appraiser
Step 8 Development and implementation of teacher support and performance development.

SEE ALSO;

NEW TPAD TEACHING STANDARDS

The new TPAD tool has 5 standards classified into 3 broad categories as follows:

A. THE INSTRUCTIONAL DELIVERY/TEACHING STANDARD

This is the first standard which has the following assessment areas:

1. Professional Knowledge and Practice where a teacher should:
  • Demonstrate mastery of the subject content and use appropriate instructional methods (Wt-3)
  • Undertake lesson observation at least once a term (Wt-3)
  • Utilize teaching/ learning resources effectively (Wt-3)
  • Prepare professional documents based on the current syllabus/designs (Wt-3)
  • Ability to identify learners’ capability and learning Sstyles (Wt-3)
  • Ability to identify and nurture learners’ talents (Wt-3)
  • Ability to access, retrieve and integrate ICT in teaching and learning (Wt-3)
  • Ability to carry out learner assessment, feedback and reporting on learners’ learning (Wt-3)

2 Comprehensive Learning Environment where a teacher should demonstrate:

  • Ability to create child friendly school/class environment through planned activities to demonstrate respect, equity, inclusion and moral values (Wt-3)
  • Ability to create a stimulating classroom environment (Wt-3)
  • Ability to ensure safety of learners (Wt-3)
  • Ability to manage learners conduct and behaviour (Wt-3)
3 Teacher Professional Development in which you are expected to;
  • Prepare Self Professional Development Support Plan (Wt-3)
  • Identification of professional gaps (Wt-3)
B TEACHER CONDUCT AND PROFESSIONALISM STANDARD.

This second standard contains the following areas:

4 Teacher Conduct & Professionalism where a teacher should show;
  • Ability to act in the best interest of the learner and maintain high standards of ethics and professional requirements within and outside the institution (Wt-6)
  • Demonstrate knowledge on the legal requirements in education (Wt-6).
  • Comply with the professional requirements in teaching and learning (Wt-6).
  • Ability to observe punctuality in lesson attendance, performance of duty and preparation of professional documents(Wt-6)
  • Timely syllabus coverage and meeting of deadlines (Wt-6)
C COMMUNITY PRACTICE STANDARD

This is the last standard and has the following parameters:

5 Participation in Professional Learning Community where a teacher should;
  • Join Professional Learning Community (PLC) (Wt-5)
  • Collaborate with colleagues and the broader professional learning community to support teaching (Wt-5)
  • Collaborate with parents/guardians and other stakeholders (Wt-5)
  • Establish linkages with the community (Wt-5)
  • Participate in programs organized in collaboration with other educational bodies: KNEC, MOE, KICD etc. (Wt-5)

THE NEW TPAD 2 PROCEDURE AND PROCESS

The table below gives an illustration on who should be the Appraisee, Appraiser and Counter Signing Officer during the whole appraisal process;

S/NO APPRAISEE APPRAISER COUNTER SIGN/ CONFIM
1 Teacher in a Primary School Deputy Head of Institution or Senior Teacher Head of Institution
2 Senior Teacher in a Primary School Deputy Head of Institution Head of Institution
3 A Deputy Head in a Primary School Head of Institution. NEWSBLAZE.CO.KE Sub County Director
4 A Head Teacher of a Primary School Sub- County Director/ CSO County Director/ SCD
5 A Tutor, Teacher or Lecturer in a Post Primary Institution Head of Department/ Deputy Head of Institution Head of Institution
6 A Head of Department in a Post Primary Institution Deputy Head of Institution Head of Institution
7 A Deputy Head in a Post Primary Institution Head of Institution. NEWSBLAZE.CO.KE The Sub County Director
8 A Head of Institution in a Post Primary Institution Sub- County Director County Director
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The new TPAD 2 lesson observation form pdf download and filling guide

The Teachers Service Commission, TSC, has released a new TPAD 2 lesson observation form. The form is used during the actual lesson observation process in class by the appraiser.

Scores and comments entered in the new lesson observation form are then uploaded to the appraisee’s TPAD 2 form online. This manually filled lesson observation form can then be uploaded as one of the many documents to be attached as evidence for the teaching standards.

See also;

THE NEW TPAD 2 LESSON OBSERVATION FORM

Below is the new TPAD 2 lesson observation form. You can also click on this tpad 2 lesson observation form link to download a pdf copy of the the form.

TEACHERS SERVICE COMMISSION
LESSON OBSERVATION FORM
TEACHERS’S SUBJECT
FULL NAME
TSC NUMBER TOPIC
ID NUMBER LESSON TOPIC
CLASS NO. OF LEARNERS
OBSREVER’S OBSERVER’S I.D NO.
NAME
INTRODUCTION AND LESSON ORGANISATION
PERFORMANCE INDICATORS MAX OBSERVER’S OBSERVER’S COMMENTS
SCORE SCORE
(MAX IS 1)
Review of the previous lesson/content related to 1
the current lesson
State the objective of the current lesson 1
Link the previous lesson to the current lesson 1
Quality of introduction: captivating/capture 1
learners interest
CONTENT DELIVERY
PERFORMANCE INDICATORS MAX SCORE OBSERVER’S OBSERVER’S COMMENTS
SCORE
(MAX IS 1)
summarized the lesson by highlighting the key 1
points
Teaching with lesson notes and lesson plan 1
Mastery of content in line with the syllabus 1
Answering of students questions accurately 1
Covering the lesson within the stipulated time 1
(Started on time and ended on time) .
TEACHING METHODS/TECHNIQUES
PERFORMANCE INDICATORS MAX SCORE OBSERVER’S OBSERVER’S COMMENTS
SCORE
(MAX IS 1)
Use of appropriate teaching methods (Question 1
and answer, Demonstration, experimentation,
Discussion/Group work, Field work)
Use of appropriate teaching/learning aids 1
Use of varied teaching methods 1
Demonstrate innovation and creativity in teaching 1
Ability to simulate learners 1
LEARNER INVOLVEMENT AND COMMUNICATION
PERFORMANCE INDICATORS MAX SCORE OBSERVER’S OBSERVER’S COMMENTS
SCORE
(MAX IS 1)
Answering and asking question 1
Observation 1
discussion and presentation 1
Experimentation / Demonstration / Discussion / 1
Discovery / Question and answer
Field work/presentation 1
Discovery/presentation 1
CLASSROOM MANAGEMENT
PERFORMANCE INDICATORS MAX SCORE OBSERVER’S OBSERVER’S
SCORE COMMENTS
(MAX IS 1)
Cleanliness of the classroom 1
Arrangement of desks to enable a teacher to reach 1
an individual student
Moving in class to observe students work 1
1
Marking/checking students in class
1
No chorus answers/knowing learners by name
OBSERVER’S SUMMARY REPORT…….…………………………………………………………………………………..
OBSERVER’S RECOMMENDATION……………………………………………………………………………………….
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TPAD 2 appraiser vs appraisee marks rating agreement, arbitration and countersigning

During the TSC teacher appraisal process, in the new TSC TPAD2 system, both the appraiser and appraisee are supposed to reach an agreement on the marks awarded for each standard. If you are the appraisee, then you will hold a meeting with your appraiser to discuss the marks awarded for each standard.

The marks awarded by the appraiser will be able to be accessed by the appraisee since the appraisal process has now been made open.

To ensure fairness and openness of the appraisal process therefore, after the completion of the appraisee self-assessment and the appraiser’s assessment, both the appraiser and appraise will hold a meeting to review their joint rating and then reach an agreed rating.

During the appraisal meeting the appraisee and appraiser can either agree or disagree on the ratings. In case the two agree, the appraiser will submit the ratings and await counter signing.

When the appraisee and appraiser disagree on the ratings, the appraisal moves to arbitration.

What happens when the appraisee and appraiser agree on the ratings

Where both the appraisee and appraiser agree on the rating awarded by the appraiser. The appraiser will follow the following steps in the system:

  • Log into your appraiser account and click on the ‘Update Standards’ tab.
  • Click on Update Rating. Note the appraisal status before joint rating has a yellow colour interface and is labelled waiting.
  • Click on Action tab and select Agree from the drop down menu.

Where there is a discrepancy between the appraisee and appraiser ratings, both will discuss and re-look at the evidence provided and agree on a joint rating. The appraiser can then capture the jointly agreed rate by clicking the update rating button.

On choosing update weight, the following pop up window will be provided for the appraiser to key in the agreed weight. The appraiser should finish this process by clicking on Submit Rating button where a pop up window will show that the process was successful for the appraiser to click on the ok tab. The interface color code will now turn green.

What happens when the appraisee and Appraiser disagree on the ratings

The appraisee and appraiser may disagree on the ratings. This is done by clicking on the disagree button by the appraiser. When both appraisee and appraiser disagree up to seventy five percent (75%) of the ratings, the appraisal automatically goes to arbitration level.

Where the appraisee is not satisfied with the appraisal, then the appraisee may make a request for arbitration from the Teacher Portal Landing page. The appraisee should ensure that the appraisal status is completed during the appraisal meeting before requesting for arbitration.

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Appraisee vs Appraiser Arbitration Process

The arbitrator will click on the schedule meeting to set the time and date for the meeting between the appraisee and the appraiser and notifications will be sent to both of them. On scheduling, the arbitration meeting, the appraisal moves to scheduled arbitrations.

The arbitrator can view appraisee self-assessment ratings and appraiser ratings and edit the agreed ratings for each standard by clicking update button.

Finishing the Appraisal Meeting

Once the appraisee and appraiser jointly agree on all ratings, the appraiser will have to click on the Finish Appraisal Meeting tab and the appraisal moves to appraisal awaiting counter-signing status.

Counter Signing

At the counter signing level, the counter signing officer will be able to view all teachers appraisals that are waiting to be countersigned by clicking on Appraisals tab, Institution Appraisals tab then on Countersigning tab.

The countersigning officer will click on the countersign tab against a teachers appraisal .The countersigning officer should then click on Countersign tab. This will prompt a pop up window for the officer to give their comments and a declaration statement that the
appraisal was based on evidence provided then submit.

On successful submission, the appraisal status will be Complete. Both the appraisee and appraiser will be notified that the appraisal is complete.