Huduma number Registration, NIIMS
Huduma number Registration, NIIMS

HUDUMA NAMBA(NIIMS)

Background of NIIMS/HN

  • The registration of births and deaths has been carried out in Kenya since 1904 under the Births and Deaths Act cap 149 and  the Registration of Persons Act cap 107 and other legislations on management of Citizens and Aliens
  •  In 2005, the Government of Kenya (GoK) initiated the registration of persons using a harmonized approach to address duplication  and cut costs. This exercise has been managed and coordinated by the Integrated Population Registration System (IPRS)
  • To improve on the progress made by IPRS, the Government, through Executive Order No. 1 of (2018), and The Statute law (Miscellaneous Amendments) Act, 2018,Sec. 9A established the National Integrated Identity Management System (NIIMS) programme, code-named Huduma Namba.

What is NIIMS/HN?

  • NIIMS is a National Programme for Registration of all  Kenyan Citizens and Foreign Nationals in the Country
  • NIIMS will establish Central Master Population register, that will be the authentic ‘Single source of truth’ on a person’s identity

NIIMS’/HN Fundamental Statements

                                                                Vision

To be the single National custodian of persons’ identification data in Kenya

                                                                Mission

To conduct a National Biometric Registration of all Kenyan Citizens and Foreign Nationals residing in the country for enhanced service delivery

Functions of NIIMS/HN

  • To create, manage, maintain and operate a national population register as a single source of personal information of all Kenya citizens and foreigners residing in the country.
  • To assign a unique national identification number to every person registered.
  • To harmonize, incorporate and collate into the register, information from other data bases in the government agencies relating to registration of persons.
  • To support the printing and distribution for collection of all national identification cards, foreigner certificates, births and deaths certificates, driving licenses, work permits, passports and foreign travel documentation, student identification cards issued under the Births and Deaths Registration Act, Basic Education  Act, Registration of Persons Act, Basic Education Act, Refugees Act, Traffic Act and the Kenya Citizenship and the Immigration Act and all other forms of government issued identification documentation as may be specified by the cabinet secretary.
  • To prescribe, in consultation with the various relevant issuing authorities a format of identification document to capture the various forms of information contained in the identification documents  for purposes of issuance of a single document where applicable.
  • To verify and authenticate information relating to the registration and identification of persons
  • To collate information obtained under this act and reproduce it as may be required from time to time
  • To ensure the preservation, protection and security of any information or data collected, obtained and maintained or stored in the register.
  • To correct errors in registration details, if so required by a person or on its own initiative to ensure that the information is accurate, complete, up to date and not misleading and;
  • To perform such other duties which are necessary for  expedient discharge of functions under this act 

Structure of NIIMS/HN

  • National Steering Committee
  • National Technical Committee
  • National Secretariat
    • Technology Sub- Committee
    • Registration Sub- Committee
    • Legal Sub- Committee
    • Communications Sub- Committee
    • Budget and Logistics Sub- Committee
  • 47 County Committees

Registration Methodology for NIIMS/HN

This will involve:

  • Mobile registration moving from home to home and mobile centres like shopping centres,
  • Visit to institutional facilities like prisons, hospitals
  •  The information will be captured by Use of Biometric kits and data capture forms and will involve a one on one interview with those to be registered.
  • There will be physical and actual capture of biometric including finger prints and facial features- children below 6 years will not have their biometrics captured.
  • All Kenyan citizens and foreign nationals in Kenya must be registered.

What is required for Registration

  • Physical presence
  • At least an identification document e.g. Birth certificate, ID, Driving license, KRA pin etc.
  • Fields to be captured (refer to data collection from)
  • Piloting
  • All Kenyans and Foreign Nationals in Kenya will be registered.

   Role of NGAOs in the Execution of NIIMS/HN

  • Public sensitization,
  •  Mobilization of the public for registration
  • Co-ordination and supervision of the Registration exercise
  • Actual registration of the public ( assistant chiefs as registration officers)
  • Liaison with national committees on registration
  • Ensuring safe custody of Registration kits and materials
  • Post NIIMS registration

          Sustainability of NIIMS/HN

  • NIIMS Registration will continue after the Mass Registration exercise.
  • The Assistant Chiefs will remain with the Registration gadgets and continue registering new born and any other persons who will have been left out in the Mass Registration exercise.
  • Those who will have attained 6 years will also have their biometrics captured.
  • Harmonization and integration of  NIIMS with other systems.
  • Real time capture of births and deaths as they occur.

Benefits of NIIMS/HN

  • A National biometric population register of all Kenyan citizens and foreign nationals residing in Kenya will be established. This will be used for planning purposes.
  • Enhance existing National Registration databases in Kenya
  • Harmonized persons’ identity data across different domains
  • Easy access to government services through the Huduma Namba
  • A national reference frame for stakeholders to facilitate respective registrations such as farmer registration, registration for universal health care (NHIF), registration of Driving licenses
  • Co-ordinated Registration of Persons
  • Address duplication in registration and reduce operational costs, detect and prevent fraud, impersonation or any other crime.
  • An enabler of the big four (4) Agenda.

NIIMS’/HN and The Big 4 Agenda

1. 100% Food and Nutrition Security

a. NIIMS will facilitate biometric identification and registration of farmers

b. NIIMS will inform access to subsidized farm inputs (seeds, fertilizers)

2. Access to Universal Healthcare

a. NIIMS will enhance access to healthcare through NHIF registration

b. NIIMS will identify fraudulent persons through inaccurate data 

3. Affordable Housing

a. NIIMS will inform planning and investment in affordable housing

4. Manufacturing

a. NIIMS will identify sources of raw materials for manufacturin

b. NIIMS will identify SMEs and skills gaps in employment

NIIMS/HN Stakeholders

  • The Public
  • NGAO
  • MDAs(Ministries, Department and Agencies)
  • Media
  • Civil Society
  • Political leaders
  • Religious leaders
  • Business Community

Publicity for NIIMS/HN

  • Road shows
  • Public barazas
  • Radio and TV advertisements
  • Website
  • Social media activation
  • Fliers and brochures
  • Billboards
  • Banners
  • Merchandise(T-shirts, Caps)

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