Tag Archives: NEMIS guide for form one admissions

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Simplified NEMIS Guide for 2019 form ones’ admissions by Sub County and private schools

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Sub- county and Private schools selected their 2019 form ones manually. Consequently, these two categories of schools are expected to upload a soft copy of the selected students to the Ministry of Education’s National Education Management Information System, NEMIS, portal.

To upload details for selected students:

  1. Access the NEMIS portal at https://NEMIS.education. go.keke
  2. Enter the user name and password (provided to Principals) and log in.
  3. At the bottom left corner of the new page, locate and download the SELECTION EXCEL TEMPLATE.
  4. Find the downloaded excel template on your local storage; which is labeled as- ‘MY SELECTION.xls’ and open it.
  5. Now, feed in the index numbers for all the manually selected students, under the ‘INDEX’ column. NB: Since you may not be having the Unique Personal Identifiers (UPI) for the learners, leave this column blank.
  6. Once done, save the excel document in an accessible location of your device using such identifiers as Name of School, KNEC Code….
  7. Then, visit the NEMIS portal so as to upload the saved excel document.
  8. To upload the document, click on ‘UPLOAD SELECTION FILE’ at the top of the page. Search the Excel document by clicking on the search icon and select it.
  9. Enter the name to the completed Excel document as saved on your device, under the ‘description’ box and click on ‘UPLOAD’. This is the final stage of the upload process.
  10. The ministry officers will then convert the excel document into the ‘Form 1 Admission List’ to be used during admissions.
Latest Education News

Updated NEMIS guide for admitting 2019 form ones by Sub- County and Private Schools.

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Private and Sub- County schools selected their form one students manually. Thus, the electronic placement data for these categories of schools is not available in the National Education Management Information system, NEMIS. The procedure below would therefore be helpful in admitting the students:

  1. Visit the NEMIS portal at https://nemis.education.go.ke/
  2. Log in by using the set User name and Password.
  3. Once logged in, select the LEARNER TAB and click on ‘Admit student/ Capture request from the drop down list.
  4. On the new window, enter the Learner’s Index number or Unique Personal Identifier (UPI) into the ‘SEARCH (UPI/ INDEX) box and press on ‘Check.’
  5. The learner’s details will be displayed i.e Index, Name, Gender, Marks and the School that the student has been placed (School; Sub- county). Note that the name of the school is not displayed but, only the category; Sub- county.
  6. Click on ‘Admit’.
  7. On the new interface, enter the UPI and the Birth Certificate Number, as shown below. Then, press on Admit.
UPI (Used in Primary, if
provided by Parent/Student – OPTIONAL)
Birth Certificate No (Provided During Admission 
by the Parent/Student – NOT OPTIONAL)

8. The admission success message will be displayed on the screen, thus;

THE STUDENT HAS BEEN ADMITTED TO THE SCHOOL. ENSURE YOU CAPTURE BIO-DATA IN  ‘THE LEARNER’ TO BE ABLE TO BE ENROLLED IN NHIF / CAPITATION / MOE-TRACKING.