Kuccps circular on interinstitutional transfers 2025/2026

Ref: KUCCPS/1/83/Vol.V(1) 11th July, 2025
To: Vice Chancellors
Principals of University Constituent Colleges
Principals and Directors of TVET Institutions

Also read: KUCCPS Inter University Transfer: Change of Course and Institution

RE: INTER-INSTITUTIONAL TRANSFERS FOR THE 2025/2026 PLACEMENT CYCLE

Kenya Universities and Colleges Central Placement Service (KUCCPS) completed the placement process and released the placement report for the 2025/2026 Placement Cycle on 1st July 2025. As per the practice, KUCCPS provides an opportunity to students who may wish to change their programmes and institutions through the online application system following the laid down procedures within the set timelines.

In light of this, the Placement Service will open the online system for inter-institution transfer for students placed during the 2025/2026 placement cycle from July 14, 2025 to August 24, 2025.

Inter-institution transfer process involves the following steps:
i. The student initiates an online transfer application which will be submitted to the receiving institution.
ii. The receiving institution endorses the application through their institution portal and accepts the student online.
iii. The releasing institution receives the application and releases the student online through the institutional portal.
iv. The endorsed application reverts to KUCCPS online for approval and a transfer letter is generated.
v. The applicant downloads the approved transfer letter and presents the same to the receiving institution for issuance of admission letter and joining instructions.
vi. Both the releasing and receiving institutions will obtain a transfer report in their institutional portal.

The purpose of this letter, therefore, is to inform you of the timelines and to request you to accord the applicants timely support during this period.

NB: During processing of Inter-Faculty/Programme transfers in degree programmes, institutions are required to strictly adhere to individual programme cut off points and minimum subject requirements as published by KUCCPS.

Yours sincerely,
DR. AGNES MERCY WAHOME
CHIEF EXECUTIVE OFFICER

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The KUCCPS system opened for the inter-institutional transfer (IIT) applications on September 1, 2021 and will run until September 30, 2021. This process is for students placed in universities and colleges in 2021 and would like to change their institutions.

Those who are satisfied with their choices do not have to apply.

Here is what you need to know about IIT

Applications must be lodged online through the Student’s Portal (students.kuccps.net).
For a transfer to be completed, it must be endorsed by both the university/college where the applicant has been placed and the university/college where the applicant wishes to transfer to.
One must meet the applicable cut-off points and minimum requirements to apply.
While applying, a student can retain the same course but change institution or change both course and institution.
A processing fee of Ksh 1,000 will be charged and should be paid only after the system prompts you to pay.
Payments must be done using the KUCCPS Paybill Number 820201. Beware of fraudsters.
For more information and application guidelines, visit the website kuccps.ac.ke.

To ensure that your application is successful, ensure that you read the Kuccps guides below;

KUCCPS Inter-Institutional Transfers for 2021/2022 now open; Simplified procedure

Kuccps 2021/2022 inter institution transfer applications; Procedure, requirements and deadlines

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