Junior Secondary Registration Checklist official MoE Form 2023

MINISTRY OF EDUCATION

State Department for Basic Education

Directorate of Quality Assurance and Standards

REGISTRATION GUIDELINES CHECKLIST FOR PUBLIC AND PRIVATE JUNIOR SECONDARY SCHOOLS (JSS) 2023

Introduction

The interim report ofPresidential Working Party on Education Reforms recommended JSS to be domiciled in the existing primary schools. Based on this, His Excellence the President of the Republic of Kenya directed the Ministry of Education (MoE) to develop guidelines to operationalize Junior Secondary Education. Therefore, this checklist will be used to assess institutions’ suitability to host JSS. The checklist will be used by a multiagency team composed of MoE, Ministry of Interior and TSC officials. The tool will be administered between 9th and 20th January, 2023. The checklist provides minimum standards for registration of Junior Secondary Schools.

SECTION A: SCHOOL’S DEMOGRAPHIC DATA

Name of School:………………………………….

County:…………………………………………….

Sub- County: …………………………

Category of the School: Public | | Private | |

Registration Certificate No; ……………………………………………………………

Date of Registration: ……………………………………………………………………

Level of School Registration: Primary | | Junior Secondary School| |

Validity of Registration: Valid I IExpired II

Type of School:

Boys | |
Girls | |
Mixed | |
Boarding | |
Day| |
Day andBoarding | |

NATURE of the School:

Regular | |
Special | |
Regular with special Unit | |
Regular with Inclusive Programs | |

Enrollment as per the Third Term of 2022

GRADE/LEVEL/CLASS	BOYS	GIRLS	TOTAL
Pre- Primary
1
2
3
4
5
6
7
8
Grand Total

Headteacher Qualification(including management training) …………………………………………………………………………………………………

Headteacher’s Specialization Area (for Special Schools)

………………………………………………………………………………………………….

Teaching Staff Availability:

TSC Employed			BoM Employed
Male	Female	Total	Male	Female	Total

Teacher Qualification(s):

PTE: …………. Diploma (DPTE/DSTE): ……………………… B. ED…………………

Others (Specify) …………………………………………………………………………………………………

Manager Qualifications (for private schools) ……………………………………………

…………………………………………………………………………………………………

Validity of BoM/Board of Directors/Trustees (Check date of appointment): ………………………………………………………………………………………………….

Non-Teaching Staff: Male ………. Female ………Total………………………

Type of buildings; Permanent | | Semi-permanent | |(Timber, Mabati, Earth)

Type of building materials used

(I0……………………………………………

Number of DLP Equipment Available and functional

Laptops……………………………………………..
Tablets ………………………………………………..
Projector ………………………………………………..
Router………………………………………………………
Printer ………………………………………………….
Any other (specify)……………………………………..

Availability of internet Yes | | No | |

Is the school registered on NEMIS: Yes | | No | |

What is the Distance to the nearest: in KM (approximately)

Public Primary school……………………
Private school…………………………..
Public Secondary ……………………….
TVET …………………………………….

Status of SEQIP sanitation facilities; Complete | | On-going | | Any other (Specify) ………………..

SECTION B: ADHERENCE TO MINIMUM REGISTRATION REQUIREMENTS

LOCATION OF THE SCHOOL

Every indicator will carry a score of 1 mark if marked ‘Yes’ or 0 marks if marked ‘No’.

S/No.	Checklist	Indicators	Yes (1mk)	No (0mk)	Comment(s)
	Is the land adequate to host JSS level? (Score only one indicator that is applicable).	Is equal to or more than 0.4 Ha /1-acre in urban areas?
		Is equal to or more than 1.6 Ha/4 acres in Rural High-Density areas
		Is equal to or more than 2.4 Ha /6 acres in Rural low-density areas?
	Are land ownership documents available?(Score only one indicator that is applicable).	Is a valid title deed or
		Lease agreement of the land and buildings (not less than 3 years) or
		Allotment letter available?
	Is the school located within 300m of a liquor selling outlet?	School location in relation to liquor selling outlet.

PHYSICAL INFRASTRUCTURE

Every indicator will carry a score of 1 mark if marked ‘Yes’ or 0 marks if marked ‘No’.

S/No.	Registration guidelines checklist.	Indicators	Yes (1mk)	No (0mk)	Comment (s)
	Does the school have approvals from relevant Authority (County Government, NCA and NEMA where applicable) (This indicators are scoredfor schools that have constructed new buildings)	-Certificate of completion,
		-Certificate of occupancy
		Approved site plan
		-NEMA report where applicable
	Does the school have and an office and staffroom?	At least one that can be shared with primary school
	Does the school have at least 2 additional classrooms for JSS?	At least 2 classrooms
		Each measuring 8m x9m
		Availability of appropriate furniture
	Does the school have a room that can be equipped as a Science Room? (Score only one indicator that is most appropriate).	a. Each measuring 8m x9m b. Equipped Science Room or c. Mobile science lab or d. Proximity to equipped science lab in Sec school (not more than 200m away) e. Space for construction of Science Lab.
8.	Does the school have space for Agricultural projects and Assorted farm tools? (Score only one indicator that is most appropriate).	Measuring 3m x 2m per student.
8.		Innovative agricultural practices (gunny sacks or vehicle tiles)
9.	Does the school have special room that can equipped with tools for pre-technical studies?	Measuring at least 8m x 9m
9.		Relevant equipment
10.	Does the school have special room that can be equipped for one optional subject offered? (Home Science, Computer Science, Visual Arts among others).	Measuring at least 8m x 9m
10.		Relevant equipment
11.	Does the school have adequate Play grounds/fields? (Score only one indicator that is most appropriate).	Playgrounds/fields available within the school compound.
		Can be shared with the neighboring institution(s).
		Not more than 200 M away from the school
12.	Does the school have suitable furniture?	Age appropriatelockers and chairs in all the classrooms
13.	Does the school have safe and adequate water supply? Score upper limit for schools having both day and boarding).	a. 5 ltrs per child for day and b. 20 ltrs per child for boarding schools
14	Does the school have a reliable source of power?	Connection to the national grid
		Solar power
		Generator
15.	Does the school have adequate sanitation facilities?	For girls, toilet ratio of 1:25 plus a bathroom and boys 1:30 plus a urinal.
15.	Are staff toilet facilities separate and at least one for each gender?	Adequate sanitation facilities for staff ratio of 1:12
16.	Does the school have adequate boarding facilities? (Applicable to boarding schools only)	One learner per bed
		Single or double-deckers beds
		Spacing between beds 1.22m
		3 double doors opening outwards with one clearly marked ‘Emergency Exit’
		Fire-fighting equipment
		Non- grilled windows
		Adequate adjacent toilets and bathrooms
		Adjacent rooms for house parents (in special schools)
17.	Does the school have cooking space and dining area? (Applicable to boarding schools and day schools offering lunch)	Cooking space
		Dining area
	Do the food handlers have valid medical certificates?	Valid medical certificates
18.	Are the physical facilities friendly to persons with disabilities?	Ramps to buildings
		Clear pavements and pathways
		Adapted latrines or toilets

SECTION D: SCORING GUIDE

The scale below will guide in determining the level of readiness for the school to offer JSS. The Final percentage score of a school, will be arrived at by summing the score of the school divided by the total score of applicable indicators multiplied by 100.

School score X100% =Percentage score

Total score of applicable indicators

The school will be judged Good, Fair or Poor as tabulated

75 – 100%	Good	The school is recommended for registration to offer the JSEcurriculum as it has met most of the requirements.
50 – 74%	Fair	The school has met some requirements but a second assessment is required for its registration to offer the JSE curriculum.
Below 50%	Poor	The school has not met most of the requirements and has not been recommended for registration to offer the JSE curriculum.

School’s Score: …………………………………………………………….

Recommendation (Tick as appropriate)

Approved to host JSS | |
Approved as feeder school for JJS

Not approved at all | |

NOTE:

In the context of the JSS transition, the term feeder school refers to a Primary School that lacks the enrolment and/or infrastructural capacity to domicile a JSS. In such cases, the MoE will transfer the learners to a neighbouring JSS or implement appropriate affirmative action to ensure 100 percent transition.

Therefore, JSS Feeder Schoolswill be designated as follows:

In high density areas andurban informal settlements Primary Schools with an enrolment of less than 45 learnersor those lacking the basic facilities to hosta JSS will serve as Feeder Schoolsto other JSSs within a 2 kilometres
In geographically expansive or low density areas and those characterized by insecurity, Primary Schools with less than 30 learnersSHALL serve as Feeder Schools, regardless of their proximity to the nearest JSS.