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GUIDELINES FOR RECRUITMENT OF TEACHERS ON PERMANENT & PENSIONABLE TERMS, POST PRIMARY INSTITUTIONS – 2022/2023 FINANCIAL YEAR

Hillary Kangwana

TSC NEW GUIDELINES FOR RECRUITMENT OF TEACHERS ON PERMANENT & PENSIONABLE TERMS, POST PRIMARY INSTITUTIONS – 2022/2023 FINANCIAL YEAR

1.0      GENERAL INFORMATION

  1. Following the advertisement for recruitment of teachers on permanent and pensionable terms, Boards of Management are required to conduct the selection exercise for the advertised vacancy (ies) in their

 

  1. Applicants will be required to submit their applications to the Secretary, Teachers Service Commission online through teachersonline.go.ke for the institution where a vacancy has been declared.

 

 

  1. The TSC Regional Directors are required to induct TSC County Directors within their areas of jurisdiction, who in turn are expected to induct members of the Selection Panels involved in the recruitment process on the relevant Sections of the Act and the Code of Regulations for Teachers (CORT, 2015) before the commencement of the selection

 

  1. The TSC County Director MUST ensure that the recruitment process is done in strict adherence to the laid down protocols by the Ministry of Health on containment of COVID- 19

 

  1. TSC County Director MUST ensure that venues for interviews are accessible to applicants with

 

 

 

  1. Applicants whose names differ in the academic and professional certificates and/or identification cards MUST present an Affidavit, sworn under the Oaths and Statutory Declarations Act, Cap 15 of the Laws of Kenya to explain the variance in

 

  1. Applicants who re-sat either KCPE or KCSE examinations (or their equivalents) MUST present certified copies of the certificate(s) of the national examination(s) in question for all the Copies of the certificates must be certified by the Sub-County Directors.

 

  1. System generated Applicants’ Lists shall be used by the County Selection Panel to shortlist five (5) applicants for every post Details of the shortlisted applicants, interview dates and venues shall be published on the Teachers Service Commission website.

 

 

  1. National Council of Persons with Disabilities (NCPWD) Card (where applicable);
  2. An Affidavit sworn under the Oaths and Statutory Declarations Act, Cap 15 of the Laws of Kenya to explain the variance in names;
  3. Letter of certification of results by KNEC (where applicable).

 

 

Seven (7) days before the date of the interview.

 

  1. All applicants, irrespective of gender, disability, ethnicity or Home County shall be given equal

 

 

 

 

N/B: If applicants tie at aggregate grades, subject grades shall be considered.

 

  1. Preference shall be given to applicants who have never been employed by the

 

 

 

 

 

 

N.B. The subject specific data bank shall be used to fill vacancies arising from the County, Region and Nationally within the Financial Year.

 

 

 AUTHENTICATION OF ACADEMIC, PROFESSIONAL AND OTHER RELATED DOCUMENTS

  1. Applicants must present original and legible photocopies of the following documents: –
    1. National identification card;
    2. Certificate of Registration as a teacher;
    3. Authentic evidence of service as a teacher intern (where applicable);
    4. Diploma/Degree certificate and accompanying transcripts;
    5. KCSE certificates or its equivalent (include certificates for attempts if one re- sat exams);

 

  1. KCPE certificate or its equivalent (include certificates for attempts if one re- sat exams);
  2. Letter of certification of results by KNEC (where applicable);
  3. Primary and Secondary School leaving certificates and other relevant testimonials;
  4. National Council of Persons with Disabilities (NCPWD) Card (where applicable);
  5. An Affidavit sworn under the Oaths and Statutory Declarations Act, Cap 15 of the Laws of Kenya to explain the variance in

 

NB:       Provisional transcript(s) shall not be accepted.

 

  1. The selection panel shall verify that: –
    1. The applicant meets the requirements stipulated in the TSC advertisement;
    2. All submitted original academic and professional certificates, as well as official transcripts are

 

 

  1. The TSC Sub-County Director shall certify photocopies of the certificates and confirm they are true copies of the applicant’s original academic and professional certificates prior to the

 

  1. Once the interview process is completed, a vacancy specific Merit List based on the interview results shall be compiled and communicated to all applicants at the end of interview

 

  1. It is the responsibility of the TSC County Director/Representative to ensure that the:
    1. Exercise is fair and transparent;
    2. Successful applicant(s) on the Merit List fill the Application for Employment Form (s)

 

 

relevant documents shall be submitted to the TSC County Director’s office by the TSC Sub-County Director. The TSC County Directors shall convene a County Selection Panel. The panel shall conduct verification of the documents and ensure that all the requirements are met by the successful applicants and submit

 

the recruitment documents (as per the approved checklist) to the TSC Headquarters within the stipulated timelines.

 

 SELECTION PANEL FOR INSTITUTIONS WITH BOMs

 

TOTAL                                                              5 _

 

 

TOTAL                                         5_

N/B: The TSC Sub-County Director shall ensure that the Selection Panel is well sensitized to conduct the interview within the COVID-19 containment measures as set by the Ministry of Health or any other pandemic as may advised by the Ministry of Health from time to time.

 SELECTION CRITERIA

 

  1. The Secretary, Board of Management shall provide to the selection panel a list of all shortlisted applicants as received from the TSC Sub-County

 

  1. The selection panel shall interview only those who meet the set criteria. The TSC Sub- County Director should note any inconsistency (ies), adhere to the guidelines and guide the applicants /selection panel and the Commission

 

 

  1. An applicant with disabilities related to hearing and/or speech shall be allowed the company of a sign language interpreter.

 

 

 

5.0                  QUALIFICATIONS

 

Applicants must have a minimum mean grade of C+ (plus) at KCSE and C+ (plus) in each of the two teaching subjects or two (2) Principles and one (1) Subsidiary pass at ‘A’ Level. In addition, they must have either:

 

 

 

 

N.B: Applicants with the following qualifications are also eligible;

  1. Diploma in Education Holders with a Mean Grade of C (Plain) and C (Plain) in the two teaching subjects at KCSE and have undertaken a Bachelors of Education Degree.

 

  1. Those who obtained Mean Grade C (Plain) at KCSE and C (Plain) in the subjects of study at A-Level and obtained at least 1 Principle and 2 Subsidiaries for Sciences, 2 Principles and 1 Subsidiary for Arts prior to undertaking a Bachelor of Education

 

 Diploma Teachers

Applicants must have a minimum Mean Grade of C+ (Plus) at KCSE or its equivalent with at least C+ (Plus) in the two teaching subjects.

N.B:    Hearing and visually impaired teachers who enrolled for training with Mean Grade of C (Plain) and C (Plain) in the two teaching subjects are eligible.

 

Applicants must have a minimum Mean Grade of C+ (Plus) at KCSE or its equivalent with at least C+ (Plus) in the two teaching subjects or one (1) Principle and two (2) Subsidiaries at ‘A’-Level in subjects studied. In addition, they must have either:

  1. Bachelor of Education Technology (BeD TECH); or,

 

  1. Bachelor of Science (BSc) in any relevant technical

 

Subject (s) /Course; or

 

 

  1. A Diploma in a technical

 

 

 

 

 

 

N.B:

Further, applicants under category (ii) above MUST possess a Diploma in Technical Teacher Education from Kenya Technical Trainers College (KTTC), previously known as Kenya Technical Teachers College.

 

 

 

 

 

 VALIDATION OF DOCUMENTS BY THE TSC SUB-COUNTY DIRECTOR

 

The TSC Sub-County Directors should: –

  1. Ensure that the Application for Employment Forms have all the attachments required as provided for in the approved checklist/s;
  2. Vet the recruitment documents to verify that the applicant(s) recruited qualify for employment as per the provisions of the recruitment guidelines;
  1. Compile complaints received and submit appropriate action taken or recommendations to the

 

7.0      DOCUMENTS TO BE SUBMITTED TO THE TSC HEADQUARTERS

The TSC County Director is required to hand over the following documents to the TSC Headquarters:

  1. Duly filled Application for Employment Form(s) together with
    1. a copy of the acknowledgement of receipt of application for employment,
    2. certified copies of:
      • National Identification Card;
      • Certificate of Registration as a teacher;
      • Academic certificates;
      • Professional certificates and all official transcripts;
      • Letter of Certification of results by KNEC (where applicable);
      • NCPWD Card (where applicable);
      • An Affidavit sworn under the Oaths and Statutory Declarations Act,

15 of the Laws of Kenya to explain the variance in names (where applicable);

  1. Authentic evidence of service as an intern (where applicable) and;
  2. Two (2) passport size colour photographs in respect of successful applicant(s);
  3. Original Medical Examination report in form GP 69.

 

  1. A list of all interviewed applicants in order of merit for the advertised vacancies in (Appendix (III a);

 

 

  1. List of applicants with disabilities; (Appendix VI);

 

  1. Duly signed Minutes of the School’s Selection Panel;

 

  1. A commitment letter duly signed by the applicant binding him/her to teach in the station for a minimum period of five (5) years, and three (3) years in the case of North Eastern Region;

 

 

 

8.0      COMPLAINTS

  1. Any applicant who is dissatisfied with the process should submit to the TSC County Director a written complaint immediately and send an email to the TSC Headquarters through email address: dirstaffing@tsc.go.ke not later than seven (7) days after the selection process;

 

  1. The TSC County Director should within seven (7) days analyze and address all complaints raised after the selection process has been completed and promptly inform the Headquarters on the action taken;

 

 

9.0             IMPORTANT NOTES

  1. Under no circumstances should the Application for Employment Form(s) be defaced or photocopied for

 

  1. Clarification and advice on issues of qualifications arising from these guidelines, should be sought from the TSC County

 

iii)           Notwithstanding the decentralization of the function of teacher recruitment pursuant to Section 20 of the TSC Act, the Commission is not precluded in carrying out recruitment directly from the TSC Headquarters.

 

  1. The TSC Regional Directors shall:

Ensure guidelines are adhered to within their regions;

  1. Coordinate the teacher recruitment process within their respective regions;
  2. Sensitize County Directors and oversee the sensitization of other officers including members of the BoM involved in the process;
  3. Ratify the Merit Lists for use during recruitment;
  4. Shall undertake measures to resolve complaints arising from the process within their

 

Attached find the following Appendices for use during the selection exercise Appendix I:  a) Selection Score Guide for Post Primary Institution Teachers

  1. Selection Score Guide for Post Primary Institution teachers with disabilities
  2. Grading System

Appendix II:           Board of Management and TSC Checklists Appendix III         a:List of interviewed applicants.

Appendix III             b:List of all applicants clearly showing those who never turned up for interview

Appendix IV:                              Declaration Form I Appendix V:                              Declaration Form II

Appendix VI:             List of applicants with disabilities

 

 

 

DR. NANCY NJERI MACHARIA, CBS SECRETARY/CHIEF EXECUTIVE

 

APPENDIX 1 (a)

SELECTION SCORE GUIDE FOR TEACHERS – POST PRIMARY INSTITUTIONS

Applicants should be awarded marks during the selection in accordance with the areas specified below.

 

APPLICANT’S NAME                                          QUALIFICATION                           TSC No.   

 

  SCORING AREAS MAXIMUM SCORE ACTUAL SCORE AVERAGE SCORE BY THE PANEL
A (I) Academic and Professional qualifications

Bachelors of Education (BED) Degree

(i) First Class                                (ii) Second Class ——————–

(iii) Pass                                   

 

OR

Bachelor of Arts (BA) Degree + PGDE or Bachelor of Science (BSC) + PGDE

(i) First Class                                  (ii) Second Class ———————-

(iii) Pass                                     

 

MAXIMUM SCORE

      
   

40
  35
  30
   

 

40
  35
  30
  40
(II) Diploma + Dip. Tech. Education      
  (i) Distinction                              35
  (ii) Credit                                    30
  (iii) Pass                                     25
  OR  
  Diploma in Education  
  (i) Distinction————————– 35
  (ii) Credit                                   30
  (iii) Pass                                    25
  MAXIMUM SCORE 35
B Evidence of internship service      
  Served for three (3) years—————————— 15
  Served for two (2) years——————————– 10
  Currently serving the first year of internship—— 05
  MAXIMUM SCORE 15

 

 

C Length of stay since qualifying as a teacher

 

i.     2015 and before ——————————-

ii.      2016                                                  

iii.     2017                                                   

iv.     2018                                                  v.     2019                                                 

vi.     2020                                                   

vii.            2021                                                   

viii.            2022                                                   

 

MAXIMUM SCORE

  

 

40

35

30

25

20

15

10

05

 

40

    

 

N.B: For purposes of scoring part C, year of completion of professional training (BED or PGDE) whose certificate is used to score part A of this score sheet determines the length of stay but

 not year of enhancement.

 

(D)   (i) Communication ability

a)    Communication skills—————————–

b)    Presentation                                       

(ii)       Knowledge of current trends in Education Sector                                                      

(iii)         Special talents (Leadership awards and acknowledgement)                                  

 

NB: No candidate should score zero in this section

 

MAXIMUM SCORE

  

1

1

 

2

 

1

 

 

 

 

5

    
GRAND TOTAL 100    

 

We certify that the information entered above is correct to the best of our knowledge.

Sign                                                 Sign                                       

(Principal/Secretary BOM)                               (Chairperson BOM)

 

Name                                              Name                                     

 

 

Date                                               Date                                      

 

APPENDIX 1 (b)

 

  SCORING AREAS MAXIMUM SCORE ACTUAL SCORE AVERAGE

SCORE BY THE PANEL
A I. Academic and Professional qualifications      
  Degree (BED)  
  (i) First Class & Second Class ———————– 40
  (ii) Pass                                   35
  OR  
  Degree BA + PGDE or BSC + PGDE

(i)      First Class & Second Class———————-

(ii)     Pass                                 

 

40

35
  MAXIMUM SCORE 40
II OR      
  Diploma + Dip. Tech. Education  
  (i) Distinction & Credit——————————– 35
  (ii) Pass                                                  35
  OR  
  Diploma in Education 35
  (i) Distinction & Credit——————————– 30
  (ii) Pass                                                   
  MAXIMUM SCORE 35
B Evidence of internship service      
  Served for three (3) years—————————– 15
  Served for two (2) years——————————- 10
  Currently serving the first year of internship—- 05
  MAXIMUM SCORE 15
C Length of stay since qualifying as a teacher

i.     2017 and before ——————————-

ii.     2018                                          iii.     2019 and after ———————————-

 

MAXIMUM SCORE

  

40

    
  35
  30
  40

 

SELECTION SCORE GUIDE FOR TEACHERS WITH DISABILITIES – POST PRIMARY INSTITUTIONS

NB: For purposes of scoring part C, year of completion of professional training (BED or PGDE) whose certificate is used to score part A of this score sheet determines the length of stay but not year of enhancement.

 

(D)   (i) Communication ability

c)     Communication skills ——————————

d)    Presentation                                      

(ii)       Knowledge of current trends in Education Sector                                                     

(iii)         Special talents (Leadership awards and acknowledgement)                                 

 

NB: No candidate should score zero in this section

 

MAXIMUM SCORE

  

1

1

 

2

 

1

 

 

 

 

5

    
GRAND TOTAL 100    

 

We confirm that the information entered above is correct to the best of our knowledge.

 

Sign                                                    Sign:                                           

 

(Principal/Secretary BOM)                            (Chairperson BOM)

 

Name                                                   Name:                                          

 

Date                                                    Date:                                           

 

 

 

APPENDIX I (c)

GRADE POINT AVERAGE (GPA) GRADING SYSTEM

 

 

 

S/NO. GPA CLASS MARKS
1 3.7 – 4.00 First Class 81 – 100
2 3.0 – 3.6 Upper Second 71 – 80
3 2.3 – 2.9 Lower Second 61 – 70
4 1.7 – 2.2 Pass 51 – 60
5 0 – 1.6 Fail 50 and below

 

 

 

 

 

 

 

BOARD OF MANAGEMENT CHECK LIST

APPENDIX II CHECK LISTS

 

 

The successful applicant will be required to submit the following to the Secretary, Board of Management: –

  1. Duly signed commitment letter to serve in the school for a minimum period of five (5) years, and three (3) years in the case of North Eastern region;
  2. Original and clear copies of the following: –
    1. National Identity card (both sides);
    2. NCPWD card (where applicable);
  1. Certificates and testimonials; KCPE, KCSE, ‘A’ Level, Diploma, Degree etc;
  2. Letter of certification of results by KNEC (where applicable);
  3. Official Academic transcripts;
  1. Bank Plate/Card (front face);
  2. Duly filled pay point particulars’ form;
  3. NHIF Card;
  1. Acknowledgement of receipt of application for

 

NB: The Principal/Secretary Board of Management is expected to verify and certify all the above documents before issuing the Application for Employment Form (TSC/APPT 1) to the successful applicant.

 

TSC CHECK LIST

The Secretary, Board of Management is required to submit to the TSC Sub – County Director the following:

  1. Duly filled and signed Application for Employment Form (APPT 1);

 

  1. Minutes of the selection panel duly signed and clearly showing how many applicants were shortlisted for interview from the system generated merit list and the selection criteria used;

 

  1. Completed selection score guide duly signed;

 

  1. Duly signed commitment letter to serve in the school for a minimum period of five (5) years,

and three (3) years in the case of North Eastern region;

 

  1. Certified copies of the following: –
    1. National Identity card (both sides);
    2. NCPWD card (where applicable);
  1. Certificates; KCPE, KCSE, ‘A’ Level, Diploma, Degree etc;
  2. Letter of Certification of results from KNEC (where applicable);
  3. Official Academic transcripts;
  1. Bank plate/Card (front face);
  2. Duly filled pay point particulars form;
  3. NHIF card;
  1. Acknowledgement note for employment application documents;

 

 

LIST OF INTERVIEWED CANDIDATES

 

 

 

INSTITUTION ………………………………………………… PRINCIPAL’S MOBILE NO.……………….……. ADVERTISED SUBJECTS ……………………………

REGION ……………………………………..              COUNTY …………………………………………  SUB-COUNTY ……………………………………….

 

S/NO NAME, ID NO., AND MOBILE NUMBER    

F/M

     S C O R I N G     A R E A S APPLICANT’S

SIGNATURE

 REMARKS
TSC/NO SECTION

(a)

 SECTION

(b)

 SECTION

(c)

 SECTION

(d)

 TOTAL RANKING    
                       
                       
                       
                       
                       

 

We confirm that the information entered above is accurate and that we shall be held responsible for any inaccuracies.

 

Sign  …………………………………… Sign……………….………………  
Principal/Secretary BOM Chairperson BOM  
Name …………………………TSC No. ……………. Date ……….……         Name …………………………… Date ………………

 

 

LIST OF ALL APPLICANTS

 

 

INSTITUTION ………………………………………………… PRINCIPAL’S MOBILE NO.……………….……. ADVERTISED SUBJECTS ……………………………

REGION ……………………………………..              COUNTY …………………………………………  SUB-COUNTY ……………………………………….

 

 

S/NO NAME, ID NO., AND MOBILE NUMBER    

F/M

 S C O R I N G     A R E A S APPLICANT’S

SIGNATURE

 REMARKS
TSC/NO SECTION

(a)

 SECTION

(b)

 SECTION

(c)

 SECTION

(d)

 TOTAL RANKING    
                       
                       
                       
                       
                       

 

We confirm that the information entered above is accurate and that we shall be held responsible for any inaccuracies.

Sign ……………………………………                                                                                          Sign………………..………………………

Principal/Secretary BOM                                                                    Chairperson BOM

 

Name …………………………TSC No. …………….                            Date ……….……                                                                                          Name ……………………………                                                               Date ……………

 

 

DECLARATION FORM I

 

SUBMISSION OF RECRUITMENT DOCUMENTS TO TSC SUB – COUNTY DIRECTOR

 

 

I confirm that the Principal of…………………………………………… in………………………….

Sub-county submitted all the required documents as contained in the TSC checklist in

Appendix II.

 

Sign ……………………………………..                       Sign …………………………………….

TSC SUB –COUNTY DIRECTOR                                   PRINCIPAL/SECRETARY BOM

 

 

Name …………………………………….                     Name ………………………………….

 

 

Date ………………………………………                    Date ……………………………………

 

 

DECLARATION FORM II

SUBMISSION OF RECRUITMENT DOCUMENTS TO TSC HEADQUARTERS

I confirm that the TSC County Director of ………………………………………. County has submitted all the required recruitment documents as per the TSC checklist (Appendix II) to the TSC Headquarters.

 

Name ………………………………….    Name ………………………………………

TSC COUNTY DIRECTOR                     STAFFING OFFICER (TSC HQS)

 

 

Designation ……………………………                Designation…………………………………..

 

 

Date.………………………………….. Date …………………………………………

 

 

Sign …………………………………..  Sign ………………………………………..

 

LIST OF APPLICANTS WITH DISABILITIES

 

 

REGION ………………………………………. COUNTY …………….…………………………………

 

S/ N O NAME TSC/NO. NCP WD NO. F/M  

INSTITUTION

 SUBJECTS COMBINATION MARKS SCORED REMARKS
                 
                 
                 
                 
                 

 

I confirm the information entered above is correct to the best of my knowledge.

 

 

Name:…………………………………..…                      Sign………………..………………

TSC COUNTY DIRECTOR

 

 

Date:  ………………………………………………

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