The Kenya Universities and Colleges Central Placement Service (KUCCPS) has advertised various open vacancies. Get all the details on the vacancies; including requirements and how to apply.

Kuccps is a State corporation established under the Universities Act, 2012 to coordinate the placement of Government-sponsored students to universities and colleges, among other functions.

The Placement Service invites applications for the following positions.

Download detailed descriptions of the positions and application instructions HERE.

Applications MUST be submitted online through the Placement Service careers portal careers.kuccps.net. Interested applicants are required to create a profile and attach copies of their CV, academic certificates, clearance certificates and testimonials before applying.

The application deadline is August 12, 2021 at 5.00pm.

Important Notice!

The Kenya Universities and Colleges Central Placement Service (KUCCPS) wishes to advise the public that:

• KUCCPS does not solicit money for its recruitment processes including short-listing, interviews, background and/or medical check-ups. Applicants are advised not to send money to any individual or agency purporting to act on behalf of KUCCPS in relation to this recruitment. KUCCPS will not be responsible for any loss of money or theft which may result from such fraudulent activities.
• Applicants should beware of fraudulent online recruitment pages and social media sites.
• Providing false, misleading or inaccurate information on the application, the resume or during an interview constitutes grounds for disqualification or termination if already hired.

If you would like to report any suspected fraudulent activity in relation to this recruitment, please send an email to [email protected].

The Placement Service is an equal opportunity employer. Persons with disabilities, women and applicants from marginalised regions are encouraged to apply. Canvassing will lead to automatic disqualification. Providing false, misleading or inaccurate information on the application, resume or during an interview constitutes grounds for disqualification, or termination if already hired.

Application Procedure

Applications must be submitted through the Placement Service’s online careers portal https://careers.kuccps.net.

Interested applicants are required to create their profiles, duly fill the online application form and attach copies of their CVs, academic certificates, clearance certificates and testimonials before submitting the application.

The application deadline is August 12th, 2021 at 5.00pm.

The Placement Service is an equal opportunity employer. Persons with disabilities, women and applicants from marginalised regions are encouraged to apply.

Canvassing will lead to automatic disqualification.

Important Notice!

The Kenya Universities and Colleges Central Placement Service (KUCCPS) wishes to advise the public that:

• KUCCPS does not solicit money for its recruitment processes including short listing, interviews, background and/or medical check-ups. Applicants are advised not to send money to any individual or agency purporting to act on behalf of KUCCPS in relation to this recruitment.
• KUCCPS will not be responsible for any loss of money or theft which may result from such fraudulent activities.
• Applicants should beware of fraudulent online recruitment pages and social media sites.
• Providing false, misleading or inaccurate information on the application, the resume or during an interview constitutes grounds for disqualification or termination if already hired.
• If you would like to report any suspected fraudulent activity in relation to this recruitment, please send an email to [email protected].

KUCCPS JOB VACANCIES 2021

I. DIRECTOR, CORPORATE SERVICES, KUCCPS 2 – RE-ADVERTISED (Ref. Code KUCCPS 049/21)

Responsible to the CEO for the overall management and administration of the Corporate Services Directorate.

Successful applicant will be hired on a five-year contract terms renewable on mutual agreement and subject to meeting set performance targets

a) Key Responsibilities

(i) Developing and overseeing the implementation of a dynamic corporate strategy that is able to deliver exemplary services and results as envisioned in the strategic plan;
(ii) Developing the Placement Service’s budget and continuously monitor and evaluate its implementation;
(iii) Giving oversight to the Placement Service financial affairs and advise the Placement Service on financial planning strategies and policies;
(iv) Ensuring effective and efficient management of the Placement Service’s Resources including Finances and Assets;
(v) Ensuring the provision of meaningful, accurate and prompt management accounts and reports to the Chief Executive Officer and the Board;
(vi) Negotiating with banks and donors for appropriate support;
(vii) Giving oversight to the Placement Service’s human capital affairs, ensuring that the Placement Service has the right and sufficient human resource to meet its objectives;
(viii) Ensuring that current and future space and other facility needs are provided for;
(ix) Providing oversight for effective records management operations;
(x) Overseeing performance management system in the Placement Service;
(xi) Participating in the development and review of the Institution’s strategic plan;
(xii) Ensuring compliance with labour laws, public, Public Financial Management Act, IPSAS and IFRS and ISO Standards;
(xiii) Reviewing the Corporate Services business plans in line with the overall strategic objectives and government performance contract; and
(xiv) Overseeing operations of HRM, Administration, ICT and Finance & Accounting departments.

b) Minimum Requirements

For appointment to this position, a candidate must:

(i) Have a minimum period twelve (12) years relevant work experience and at least five (5) years in a management position in the Public Service or in the Private Sector;
(ii) Have a Bachelor’s Degree in any of the following fields:- Commerce, Accounting, Business Administration, Finance, or any other equivalent qualification from a recognized institution;
(iii) Have a Master’s Degree in any of the following fields: Commerce, Accounting, Business Administration, Finance, or any other equivalent qualification from a recognized institution;
(iv) Have professional qualification and membership to a relevant professional body;
(v) Leadership Course lasting not less than 4 weeks from a recognized institution; and
(vi) Fulfill the requirements of Chapter Six of the Constitution on leadership and integrity.

Applicants should have clearance certificates from the following bodies:

a. Kenya Revenue Authority;
b. Ethics and Anti-Corruption Commission;
c. Higher Educations Loans Board;
d. A licensed Credit Reference Bureau;
e. Directorate of Criminal Investigations

II. MANAGER, CORPORATION SECRETARY AND LEGAL SERVICES, JOB GRADE KUCCPS 3 (Ref. Code KUCCPS 050/21)

Reporting to the CEO, the job holder is responsible for the overall management and administration of the legal function in formulation and review of legal policies, strategies and procedures, contract management system, litigation, compliance with legal and regulatory frameworks, management of legal risks, providing company secretarial services to the Board, advising the Placement Service on legal matters as well as implementing good corporate governance practices.

a) Key Responsibilities

Duties and responsibilities at this level will entail: –

(i) Coordinating compliance with statutory , legal and regulatory frameworks to ensure the Service is guided by law in its operations;
(ii) Providing legal expertise in the preparation of legislative proposals and the strategic planning process to ensure strategic objectives are informed by the applicable legal and regulatory frameworks;
(iii) Overseeing the litigation matters for centralised management of cases;
(iv) Overseeing formulation of contract management processes for the effective implementation of contracts;
(v) Directing legal research on legal matters to remain abreast with emerging legal matters;
(vi) Liaising with the office of the Attorney General on legal matters of mutual concern;
(vii) Overseeing the carrying out and implementation of findings and recommendations of governance assessment and external and internal legal audits;
(viii) Directing, formulating and controlling legal procedures and processes and good corporate governance procedures;
(ix) Liaising with the functional units on queries or legal matters that should arise that relate to the Placement Service’s affairs;
(x) Overseeing the provision of Company Secretarial services to the Board through coordination of preparation of Board agenda and papers by Heads of Departments and Sections and arrangement of Board and Board Committee Meetings;
(xi) Coordinating identification of legal risks and development of mitigation strategies to minimise exposure;
(xii) Overseeing implementation of circulars on governance for compliance and efficient service
delivery;
(xiii) Advising the Corporation on matters to proceed in court and those to be handled out of court;
(xiv) Ensuring timely compliance with rules and regulations affecting the Placement Service, including the Code of Conduct and Ethics
(xv) Attending to all legal matters of the Placement Service including advising, vetting and drafting of legal agreements in relation to the Placement Service’s operations;
(xvi) Overseeing execution of Court judgments entered against the institution;
(xvii) Providing of day to day legal and regulatory support to the functional areas covering general compliance queries and reviews;
(xviii)Coordinating the development and execution of the departmental budget for prudent resource utilization.

b) Minimum Requirements

For appointment to this grade, an officer must:-

(i) Have a minimum of ten (10) years in relevant work experience and at least five (5) years in supervisory role in the Public or Private Sector;
(ii) Have a Bachelor of Laws degree from a recognized institution;
(iii) Have a Master’s Degree in any of the following disciplines; Law, Business Administration, Public Administration, or equivalent qualifications from a recognized institution;
(iv) Have a postgraduate Diploma in Legal Studies from the Council of Legal Education;
(v) Be admitted as an Advocate of the High Court of Kenya;
(vi) Have a certificate in Leadership course lasting not less than six (4) weeks from a recognized institution;
(vii) Be a certified Public Secretary (K) or its equivalent qualification from a recognized institution;
(viii) Be proficient in computer applications;
(ix) Fulfill the requirements of Chapter Six of the constitution; and
(x) Demonstrate competence in work performance.

III. MANAGER, RESEARCH, JOB GRADE KUCCPS 3 (Ref. Code KUCCPS 051/21)

Reporting to the Chief Executive Officer, the Manager will be responsible for the overall management and administration of the Research and Knowledge Management functions.

a) Key Responsibilities

Duties and responsibilities at this level will entail: –

(i) Developing research and development strategies, tools, management processes and methodologies that will ensure effective identification, evaluation and implementation of projects;
(ii) Overseeing the development of the Placement Service’s innovation policy, procedures, guidelines and incentives that create a system approach to innovation;
(iii) Building and sustaining a deep, corporate-wide capability to innovate by driving and continually measuring innovation Placement Service-wide with an aim to improve the Placement Service business spectrum;
(iv) Leading the development of skills, tools, management process, metrics and systems to support innovation across the Placement Service;
(v) Leading innovation idea hypothesis testing, scoping, evaluation and concept experimentation;
(vi) Leading screening and sequencing of innovative ideas within overall strategic direction;
(vii) Driving implementation of quick wins and rapid results initiative with significant value to the business and playing a key role in the identification of new business/services/products and support in their roll-out;
(viii) Preparing research and innovation budgets and overseeing the implementation of plans and strategies in line with approved budgets;
(ix) Developing networks and collaborations with partners in order to leverage on strategic partnerships for width, depth of reach, tapping into specialized professionals and gaining financial support;
(x) Monitoring, evaluating and progress reporting of projects to the Placement Service’s management and key stakeholders; and
(xi) Advising management on the research and innovation infrastructure needs of the Placement Service.

b) Minimum Requirements

(i) For appointment to this grade, an officer must;
(ii) Have a minimum period ten (10) years relevant work experience and at least three (3) years in a management position in the Public Service or in the Private Sector
(iii) Have a Bachelor’s Degree in any of the following fields:- Research Methodology, Statistics, or other relevant and equivalent qualifications from a recognized institution;
(iv) Have a Master’s Degree in any of the following fields: Research Methodology, Statistics, or other relevant and equivalent qualifications from a recognized institution;
(v) Have professional qualification and membership to a relevant professional body
(vi) Management Course lasting not less than 4 weeks; and
(vii) Fulfill the requirements of chapter six of the constitution.

IV. MANAGER, INFORMATION COMMUNICATIONS TECHNOLOGY, JOB GRADE KUC- CPS 3 (Ref. Code KUCCPS 052/21)

The job holder is responsible for recognizing and exploiting the potential of evolving information communication technologies, in order to support the Placement Service goals and operations.

a) Key Responsibilities

Duties and responsibilities at this level will entail:

(i) Developing and reviewing the Information Communication Technology (ICT) policies and procedures;
(ii) Implementing approved ICT Policies and Procedures;
(iii) Preparing strategic and operational plans for the ICT Department;
(iv) Planning, coordinating, monitoring and evaluating (complete project management) of infrastructure and software development projects undertaken for the Service;
(v) Establishing and enforcing ICT standards and procedures;
(vi) Providing technical guidance in procurement of necessary Information Technology (IT) hardware, software, services and facilities;
(vii) Ensuring prudence utilization of ICT infrastructure;
(viii) Managing the Development, implementation and maintenance of software systems for the Service;
(ix) Developing, implementing and reviewing strategies on ICT security and disaster recovery plans;
(x) Developing and implementing methods, tools and procedures for data integrity and assurance;
(xi) Providing end-user training and support of implemented solutions and infrastructure;
(xii) Providing consultancy services pertaining to the provision of software solutions.

b) Minimum Requirements

For appointment to this grade an officer must:-
(i) Have a minimum of ten (10) years’ experience in relevant work and at least three (3) years in a supervisory role in the Public Service or in the Private Sector;
(ii) Have a Bachelor’s Degree in any of the following: Information Technology, Computer Science/ Engineering, Business Information Technology or any other relevant and equivalent qualification from a recognized Institution.
(iii) A Master’s Degree in any of the following disciplines is desirable: – Information Technology, Computer Science/Engineering, Business Information Technology or any other relevant and equivalent qualification from a recognized Institution.
(iv) Have professional certification such as Certified Computer Network Professional (CCNP), CCNA, MCSE, MCSA, MCSD, or their equivalent qualification from a recognized institution.
(v) Be a member of an ICT professional body.
(vi) Have a certificate in Leadership Development Course lasting not less than four (4) weeks from a recognized institution.
(vii) Be proficient in computer applications.
(viii) Fulfill the requirements of Chapter Six of the Constitution; and
(ix) Demonstrate merit and ability as reflected in work performance and results.

V. SENIOR LEGAL OFFICER, JOB GRADE KUCCPS 5 (Ref. Code KUCCPS 053/21)

a) Key Responsibilities

Duties and responsibilities at this level will entail: –
(i) Providing legal advice to ensure the best legal approach is taken by the Placement Service
(ii) Drawing up and submitting contracts, agreements and other legal documents;
(iii) Preparing and monitoring of the Division’s budgets and expenditures;
(iv) Undertaking research on different information to ensure the Placement Service is acting in accordance with all applicable laws;
(v) Preparing Quarterly Legal Reports;
(vi) Acting on regulatory changes or issues;
(vii) Preparing Board Resolutions, Action Points, Board Reports and Board Minutes;
(viii) Identifying legal and compliance risks and issues relative to the Placement Service’s intended actions;
(ix) Managing the risk exposure of the Placement Service by ensuring compliance with all relevant statutory and regulatory requirements;
(x) Liaising with external lawyers on all cases filed against the Placement Service to ensure instructions, witnesses and statements are procured on time;
(xi) Working with external lawyers to initiate lawsuits or to formulate a defense, to gather evidence in legal proceedings involving the Placement Service and rendering general advice relating to
any legal proceedings involving the Placement Service; and
(xii) Acting on claims that may be made by the Placement Service in debt recovery; and
(xiii) Representing the Placement Service in litigation matters.

b) Minimum Requirements

For appointment to this grade, an officer must have: –
(i) A minimum of Five (5) years relevant work experience in the Public or Private Sector;
(ii) Bachelor of Laws degree from a recognized institution;
(iii) Postgraduate Diploma in Legal Studies from the Council of Legal Education;
(iv) Admitted as an advocate of the High Court Kenya;
(v) Proficiency in computer applications;
(vi) Attended a Management Course lasting not less than 4 weeks;
(vii) Fulfilled the requirements of Chapter Six of the Constitution; and
(viii) Shown merit and ability as reflected in work performance.

VI. SENIOR COMMUNICATIONS OFFICER, JOB GRADE KUCCPS 5 (Ref. Code KUCCPS 055/21)

a) Key Responsibilities

Duties and responsibilities at this level will entail:
(i) Participating in the production of appropriate communication and dissemination strategies;
(ii) Establishing and maintaining regular contact with media practitioners with a view to enhancing goodwill and positive coverage for the placement service;
(iii) Planning and executing the placement service’s participation in key corporate events;
(iv) Recording and developing photographic images of the placement service’s activities;
(v) Developing web content and updating the website;
(vi) Preparing and producing reports and other publications;
(vii) Undertaking media assignments including reserving advertising space with appropriate media outlets and organizing for press conferences;
(viii) Developing corporate brand identity manual and ensuring conformity to it; and
(ix) Identifying and recommending branding and publicity opportunities for the placement service.

b) Minimum Requirements

For appointment to this grade, an officer must:-
(i) Have a minimum of five (5) years relevant work experience in the Public Service or in the Private Sector.
(ii) Have a Bachelor’s Degree in any of the following: – Journalism, Mass Communications, Public Relations or other relevant and equivalent qualification from a recognized institution.
(iii) Be proficient in computer applications including knowledge in desktop publishing.
(iv) Professional qualification and membership to a professional body where applicable
(v) Have a certificate in Management Course lasting not less than four (4) weeks from a recognized institution.
(vi) Fulfill the requirements of Chapter Six of the Constitution; and
(vii) Show merit and ability as reflected in work performance and results.

VII. SENIOR PLACEMENT COORDINATION OFFICER, JOB GRADE KUCCPS 5 (Ref. Code KUCCPS 054/21)

The job holder is responsible for supporting the Placement Coordination activities.

a) Key Responsibilities

Duties and responsibilities at this level will entail:
(i) Analyzing and compiling data from stakeholders for criteria development;
(ii) Providing the updated criteria for placement of government-sponsored students to universities and colleges;
(iii) Validating students’ data from KNEC;
(iv) Validating data of registered eligible institutions and their programmes for placement;
(v) Validating the data base with the declared capacities for universities and colleges programmes;
(vi) Guiding of students on the application processes;
(vii) Processing of Placement of students to Universities and Colleges;
(viii) Validating the Placement of students to Universities and Colleges;
(ix) Verifying the Inter Institution Transfers applications;
(x) Reconciling placement returns from Universities and Colleges; and
(xi) Identifying stakeholders and compiling the content for engagement.

b) Minimum Requirements

For appointment to this grade, an officer must:
(i) Have a minimum of five (5) years’ experience in relevant work in the Public Service or in the Private Sector;
(ii) Have a Bachelor’s Degree in any of the following fields:- Education, Business Administration, Public Administration, Social Studies or Development Studies or other relevant and equivalent qualifications from a recognized institution;
(iii) Have professional qualification and membership to a relevant professional body.
(iv) Be proficient in computer applications;
(v) Supervisory Course lasting not less than 4 weeks; and
(vi) Fulfill the requirements of Chapter Six of the Constitution.

VIII. ACCOUNTANT, JOB GRADE KUCCPS 6 (Ref. Code KUCCPS 056/21)

The jobholder is responsible for assisting the Finance and Accounts Department in specific Accounting activities.

a) Key Responsibilities

Duties and responsibilities at this level will entail: –
(i) Preparing and verifying vouchers in accordance with the laid down rules and regulations;
(ii) Checking and processing contract payments and other disbursements;
(iii) Writing cheques, posting payments and receipting vouchers in the cash books;
(iv) Receipting of money due and payable to the Placement Service;
(v) Paying personal and merchant claims guided by cash balances in the cash books and treasury regulations;
(vi) Ensuring timely submissions of relevant statutory deductions are made in the required formats and within set deadlines;
(vii) Capturing data and maintaining primary records such as cashbooks, ledgers, vote books and registers, including asset register;
(viii) Preparing financial reports;
(ix) Ensuring safe custody of payments and journal vouchers;
(x) Analyzing the below the line accounts;
(xi) Receiving payments and receipt vouchers;
(xii) Preparing and completing reconciliation sheets for all bank, cheque and cash payments;
(xiii) Facilitating withdrawal of cash for office use and ensuring safety of the same at all times;
(xiv) Providing cash liquidity analysis; and
(xv) Ensuring security of cheques and cheque books.
(xvi) Giving advice on appropriate internal controls to reduce risk.

b) Minimum Requirements

For appointment to this grade, an officer must:
(i) Have a minimum of three (3) years relevant work experience in the Public sector or in the Private Sector;
(ii) Have a Bachelor’s Degree in Commerce (Accounting or Finance option) or other relevant and equivalent qualifications from a recognized institution;
(iii) Have passed Part III of the Certified Public Accountants (CPA) Examination and membership or equivalent.
(iv) Be proficient in computer applications;
(v) Fulfill the requirements of Chapter Six of the Constitution; and
(vi) Show merit and ability as reflected in work performance and results.

IX. ASSISTANT CUSTOMER CARE OFFICER, JOB GRADE KUCCPS 8 (Ref. Code KUCCPS 057/21)

The job holder performs customer service roles for the realisation of a satisfying and exciting service experience for the Placement Service clients and stakeholders.

a) Key Responsibilities

Duties and responsibilities for the position entail: –

(i) Handling inquiries through the call centre, the reception area and social media platforms regarding various issues or redirect them to the relevant office/officer;
(ii) Maintaining customer register and complaints register as guided;
(iii) Giving out information on the services offered by the placement service; and
(iv) Assisting with the recording, filing and retrieval of customer service matters and complaints.

b) Minimum Requirements

For appointment to this grade, an officer must:
(i) Have a minimum of three (3) years relevant work experience in the Public Service or in the Private Sector;
(ii) Have a Diploma in any of the following: – Journalism, Mass Communications, Public Relations other relevant and equivalent qualification from a recognized institution;
(iii) Be proficient in computer applications.
(iv) Fulfill the requirements of Chapter Six of the Constitution; and
(v) Show merit and ability as reflected in work performance and results.

X. DRIVER, JOB GRADE KUCCPS 9 (Ref. Code KUCCPS 058/21)

The job holder is responsible for providing safe, courteous and coordinated movement of staff,
visitors and other stakeholders to authorised destinations and also to ensure the security and safe
transfer of goods they transport and assigned vehicles.

a) Key Responsibilities

Duties and responsibilities at this level will entail:

(i) Driving a motor vehicle as authorized;
(ii) Carrying out checks on the vehicle’s cooling, oil, electrical and brake systems, tyre pressure and other related routine checks;
(iii) Detecting and reporting malfunctioning of vehicle systems;
(iv) Maintaining work tickets for vehicles assigned;
(v) Ensuring security and safety for the vehicle on and off the road;
(vi) Ensuring safety of the passengers and/or goods therein; and
(vii) Maintaining cleanliness of the vehicle.

b) Minimum Requirements

For appointment to this grade, an officer must: –

(i) Have minimum of Kenya Certificate of Secondary Education (KCSE) mean grade D+ or its equivalent;
(ii) Have a valid driving license free from any current endorsement(s) for class(es) of vehicle;
(iii) Have passed Occupational Trade Test I/II/III for Drivers;
(iv) Have a Defensive Driving Certificate from the Automobile Association (AA) of Kenya or its equivalent qualification from a recognized Institution.
(v) Have attended a First-Aid Certificate Course lasting not less than one (1) week at St. John Ambulance or Kenya Institute of Highway and Building Technology (KIHBT) or any other recognized Institution;
(vi) Have Attended a Refresher Course for drivers at Kenya Institute of Highway and Building Technology (KIHBT) or any other recognized Institution;
(vii) Have a valid Certificate of Good Conduct;
(viii) Be proficient in computer applications;
(ix) Fulfill the requirements of Chapter six (6) of the Constitution; and
(x) Show merit and ability as reflected in work performance and results.