THE KENYA NATIONAL EXAMINATIONS COUNCIL

The Kenya National Examinations Council (KNEC) is a state corporation established through an Act of Parliament (Cap 225A, Laws of Kenya) which was repealed by the Kenya National Examinations Council Act No. 29 of 2012, to conduct school and post-school examinations  within Kenya as it may consider desirable in the public interest and to award certificates or diplomas to successful candidates in such examinations. The Council invites competent, self- motivated, and qualified professionals for the following vacant positions:

1.0     DEPUTY DIRECTOR, MANUSCRIPTS SERVICES:KNEC  GRADE 3 (1 POST)

Job Specifications

• Managing the process of receiving, documenting, storing, and retrieving examination/assessment manuscripts;
• Preparing departmental work plan, procurement plan, and budget;
• Appraising the performance of Assistant Director, Manuscripts Services Officers, Principal Manuscripts Services Officers, Senior Officers, and Manuscripts Services Officers;
• Implementing Quality Management System for continual improvement;
• Implementing Council and Management decisions;
• Advising the Director, Test Development on any issues relating to Manuscripts Services.

 

(b)    Person Specifications

 

• At least twelve (12) years cumulative relevant work experience, four (4) of which should have served at management level;
• Bachelors Degree in Education (Business Studies) from a recognized institution; OR Bachelors Degree in a relevant discipline and a Post Graduate Diploma in Education from a recognized institution; OR

Bachelors Degree in Business Studies (Secretarial Studies) from a recognized university;

• Masters degree from a recognized institution;
• Management Course lasting not less than four (4) weeks from a recognized institution;
• Demonstrated professional competence and administrative capability as reflected in work performance and results;
• Proficiency in computer

 

(c)     Key Competencies, skills and attitudes

• Integrity;
• Leadership skills;
• Time management;
• Communication and reporting skills;
• Team player;
• Attention to detail;
• Interpersonal skills and

(a)        Job Specifications

 

• Providing leadership in formulation and implementation of ICT strategies;
• Ensuring adherence to ICT policies, procedures and standards;
• Undertaking a periodic review of ICT systems projects and recommending improvements;
• Establishing mechanisms for disaster recovery and business
• Overseeing ICT programs and activities;
• Drawing ICT budget and procurement plans;
• Supervising and coordinating the implementation of ICT projects;
• Providing leadership to ICT project managers;
• Overseeing systems development, implementation and maintenance;
• Preparing ICT status reports and ensuring professional standards and guidelines are adhered to;
• Preparing work plans, conducting staff performance appraisal and submitting performance reports;
• Overseeing ICT training programs and staff capacity building;
• Facilitating procurement of ICT equipment and services;

 

(b)        Person Specifications

 

• At least twelve (12) years cumulative relevant work experience, four (4) of which should have served at management level;
• Masters degree in Computer Science or its equivalent from a recognized institution;
• Bachelors degree in any of the following disciplines: Computer Science, Information Communication Technology, Electronics Engineering or other ICT related disciplines with a bias in computer science from a recognized institution;

 

• Certification in the following; Cisco Certified Network Associate (CCNA), Microsoft Certified Systems Engineer (MCSE), Microsoft Certified Systems Developer (MCSD), Certified Information Systems Auditor (CISA) and Oracle certification;
• Management Course lasting not less than four (4) weeks from a recognized institution.
• Demonstrated merit in work performance;
• Membership to a professional body;
• Proficiency in computer

 

(c)     Key Competencies, skills and attitudes

• Strategic thinking;
• Analytical skills;
• Project Management Skills
• Strong communication and reporting skills;
• Strong managerial skills and ability to lead teams;
• Mentoring, coaching and leadership skills;
• Interpersonal and negotiation skills;
• Team player and

 

(a)     Job Specifications

 

In Examinations Management

• Preparing registration circulars on examination activities and calendar of examination activities within the section;
• Supervising the registration of candidates;
• Enforcing entry requirements for various courses as per the regulations;
• Resolving examination related queries;
• Preparing draft programs schedules for processing of examination /assessment;
• Leading teams during the processing of examinations/assessments results;
• Preparing draft schedules for centering and dispatch of examination/ assessment materials;
• Estimating and presenting logistical requirements of examinations administration in the section;
• Preparing interventions to address operational challenges within the section;
• Preparing advertisements for print media of examination/assessment activities in the section;
• Leading the teams during the processing of examination/assessment;

 

• Preparing reports upon completion of each activity done in the section;
• Coordinating and supervising the staff within the section;
• Implementing the Quality Management Systems, updating the risk register and appraising staff within the section;
• Preparing and implementing the work plans in the section.

 

In Field Administration

• Receiving, sorting, packing answer scripts from Sub County Directors of Education after administration of examinations;
• Dispatching and returning answer scripts and other related examination materials to and from marking centres;
• Processing examinations of examination centre bills and examiners claims in liaison with Finance division;
• Preparing schedules of appointment and promotion of senior examiners in consultation with the head of division;
• Preparing the documents required by the field administration personnel for the examinations/assessments administration process;
• Preparing programs and draft budget estimates for briefing and sensitization of field officers and examiners;
• Compiling a list of applications from centres requesting to be used as marking centres;
• Preparing the draft questionnaires and related documents for inspection of marking centres;
• Preparing programs, budgets, materials for the training of examiners;
• Compiling a list of successful examiners for uploading to the examiners’ database and responding to unsuccessful
• Preparing programs, budgets, relevant documents, stationery to facilitate the marking of examinations;
• Coordinating the marking exercise in the marking centre;
• Coordinating and supervising the staff within the section;
• Implementing the Quality Management Systems, updating the risk register and appraising staff within the section;
• Preparing and implementing the work plans and preparing reports upon completion of each activity done in the

 

(b)    Person Specifications

 

• At least ten (10) years cumulative relevant work experience, three (3) of which should have served at management level;
• Masters Degree in Education or equivalent qualification from a recognized institution;
• Bachelors Degree in Education from a recognized institution;

OR Bachelors Degree in a relevant discipline plus a Post Graduate Diploma in Education from a recognized institution;

• Management Course lasting not less than four (4) weeks from a recognized institution;
• Demonstrated competence and merit in work performance;
• Proficiency in computer

 

(c)     Key Competencies, skills and attitudes

• Analytical skills;
• Communication and reporting skills;
• Mentoring, coaching and leadership skills;
• Interpersonal and negotiation skills;
• Team player and

 

4.0     ASSISTANT DIRECTOR, LEGAL SERVICES, KNEC GRADE 4 (1 POST)

• Job Specification

 

• Providing legal advisory services to ensure compliance with existing law and regulatory requirements;
• Drafting, reviewing, and vetting legal instruments and making recommendations;
• Identifying and monitoring areas of risk in legal compliance and making recommendations ;
• Researching, reviewing, analyzing, and interpreting laws, regulations and advising accordingly;
• Assisting in preparing and monitoring of the Department’s budgets and expenditures;
• Drafting and reviewing legal pleadings, attending court, Compiling documentary evidence, coordinating witness preparation, receiving court pleadings, instructing external legal counsel, and monitoring the progress of all cases;
• Assisting in Council secretariat services by preparing and dispatching Council notices, Agendas, Council papers, taking Council minutes and action reports;
• Assisting in monitoring implementation of Council decisions and preparing reports;
• Preparing reports on the use of the Council Seal;
• Assisting in conducting Governance and legal Audits and preparing reports;
• Managing the Divisions legal registry including updating legal documentation, regulations, ordinances, policy manuals to ensure compliance;
• Mentoring and supervising staff within the

 

(a)     Person Specifications

 

• At least ten (10) years cumulative relevant work experience, three (3) of which should have served at a management level;
• Bachelors Degree in Law (LLB) from a recognized institution;
• Masters Degree in either of the following disciplines: Law, Public Administration, Business Administration, or equivalent qualifications from a recognized institution;
• Management Course lasting not less than four (4) weeks from a recognized institution;
• Postgraduate Diploma in Law from the Kenya School of Law or similar qualification from a recognized institution;
• An Advocate of the High Court of Kenya;

 

• Member of the Law Society of Kenya in good standing;
• Proficiency in computer applications;
• Demonstrated merit and competence in work performance;

 

 

(b)    Key Competencies, skills, and attitudes

• Integrity;
• Strong leadership, planning, and Supervisory skills;
• Strategic and Analytical skills;
• Proficiency in writing, Communication, and reporting skills;
• Mentoring, coaching, and leadership skills;
• Interpersonal and negotiation skills and
• Team

5.0     ASSISTANT DIRECTOR, SECURITY SERVICES, KNEC GRADE 4 (1 POST)

 

• Job Specifications

 

• Initiating the development & enforcement of security policies and standards in line with the operating framework;
• Monitoring and evaluating the implementation of the security strategy in line with policies, processes & procedures to deliver business objectives;
• Coordinating security audits;
• Coordinating continuous information gathering and intelligence analysis to develop preventive measures for enhanced security of the Council’s assets and operations;
• Initiating training and monitoring outsourced security service providers to meet Council security objectives and enhance performance;
• Initiating preparation of security training programs and carrying out sensitization initiatives to enhance compliance with security standards and policies;
• Ensuring incident response planning and investigation of security violations, contributing to disciplinary and legal matters associated with such violations as necessary;
• Developing an up to date databank of security incidents and trends and reporting for management information and security action;
• Initiating programs and measures to prevent and eliminate encroachment;
• Preparing and monitoring the Divisions

 

(a)               Person Specifications

 

• At least ten (10) years cumulative relevant work experience, three (3) of which should have served at management level;
• Masters Degree in Security Management or its equivalent from a recognized institution;
• Bachelors Degree in Security Management or its equivalent from a recognized institution;
• Certificate in security surveillance, intelligence and investigation;
• Certificate in First Aid;

 

• Management Course lasting not less than four (4) weeks from a recognized institution;
• Demonstrated merit in work performance;
• Proficiency in computer

 

(b)               Key Competencies, skills and attitudes

• Integrity;
• Analytical and interpersonal skills
• Strategic thinking skills;
• Communication and reporting skills;
• Mentoring, coaching and leadership skills;
• Interpersonal and negotiation skills;
• Team player and
• Investigative

(a)     Job Specifications

 

• Coordinating human resource planning within the Council;
• Developing and proposing a review of human resources policies and procedures best practices;
• Promoting a high-performance culture and employee empowerment programs; (iv)Providing secretarial services to the Management Advisory Committee;

• Developing, recommending and    ensuring    effective                     implementation  of      staff compensation and rewards systems;
• Coordinating gender, disability, alcohol and drug abuse mainstreaming programs within the Council;
• Ensuring implementation of employee health and safety programs;
• Promoting the development of staff welfare programs; (ix)Custodian of staff records;
• Overseeing the development and implementation of an effective staff performance management system;
• Managing staff separation and benefits administration processes;
• Carrying out training needs assessment, monitoring and evaluating staff training and development programs;
• Managing the staff skills inventory;
• Ensuring and maintaining up-to-date human resource information;
• Monitoring and ensuring compliance of the HR quality management standards;
• Overseeing the Staff welfare and

 

(a)        Person Specifications

 

• At least ten (10) years cumulative relevant work experience, three (3) of which should have served at management level;

 

• Masters Degree in Human Resource Management, Business Administration with a Human Resource Management or equivalent qualification from a recognized Institution;
• Bachelors Degree in Human Resource Management or equivalent qualification from a recognized Institution; OR Bachelors Degree in Social Sciences/Business Administration/Commerce with Diploma (KNEC) in Human Resource Management or equivalent qualification from a recognized Institution;
• Higher Diploma in Human Resource Management from a recognized institution;
• Management Course lasting not less than four (4) weeks from a recognized institution;
• Membership to the Institute of Human Resource Management;
• Demonstrated merit in work performance;
• Proficiency in computer application;

 

(b)        Key Competencies, Skills and Attitudes

• Integrity;
• Planning, problem-solving and analytical skills; (iii)Communication and reporting skills; (iv)Mentoring, coaching and leadership skills;

(v) Attention to detail and (vi)Interpersonal and negotiation skills.

7.0     ASSISTANT DIRECTOR, GENERAL ADMINISTRATION, KNEC GRADE 4 (1 POST)

• Job Specifications

 

• Providing administrative support to all Council activities;
• Coordinating the day-to-day administrative activities of the Council;
• Maintaining and updating records of all the assets of the Council;
• Coordinating the management of Council facilities and equipment;
• Preparing and implementing a maintenance program for all Council assets;
• Ensuring proper and safe work environment for Council staff;
• Coordinating the provision of outsourced administrative services;
• Ensuring implementation of QMS, Risk Management, development of work plans,

budgets and reports.

 

(a)        Person Specifications

 

• At least ten (10) years cumulative relevant work experience, three (3) of which should have served at management level;
• Masters Degree or its equivalent qualifications in any of the following fields: Business Management, Public Administration, Finance, Commerce, Human Resource Management, from a recognized Institution;
• Bachelors Degree in any of the following fields: Business Management, Public Administration, Human Resources Management, Finance, Commerce, or relevant and equivalent qualification from a recognized institution;
• Membership to a professional body;
• Management Course lasting not less than four (4) weeks from a recognized institution;

 

• Demonstrated merit in work performance;
• Proficiency in computer

 

(b)        Key Competencies, skills and attitudes

• Integrity;
• Planning, problem-solving and analytical skills;
• Communication and reporting skills;
• Mentoring, coaching and leadership skills;
• Attention to detail and
• Interpersonal and negotiation

 

8.0     TERMS OF OFFER

The Council will offer a competitive remuneration package commensurate with the seniority and responsibilities of the position.

 

9.0     APPLICATION PROCEDURE

Interested and suitably qualified candidates should download and fill out the Application of Employment form KNEC.2A, application letter with enclosed certified copies of academic and professional certificates, detailed curriculum vitae giving details  of daytime telephone contact, e-mail address, current remuneration (enclose a copy of your latest pay slip), names and valid current contacts of three referees on or before the closing date for receipt of applications 19th June 2023 to:

 

The Chief Executive Officer

The Kenya National Examinations Council P.O. Box 73598 – 00200

NAIROBI

 

 

10.0  NOTE:                                                                                                       

 

• Applications received after the deadline date will not be considered;
• Successful applicants offered employment will be required to submit clearances under Chapter Six (6) of the Constitution of Kenya;
• Only shortlisted candidates will be contacted and canvassing will result in automatic

KNEC is an Equal Opportunity Employer and people with disabilities and female candidates are encouraged to apply.

 

For more details please visit the KNEC website www.knec.ac.ke