GUIDELINES FOR RECRUITMENT OF TEACHER INTERNS, POST PRIMARY INSTITUTIONS -2022/2023 FINANCIAL YEAR

1.0       GENERAL INFORMATION

Following the advertisement for recruitment of teacher interns, TSC Sub-County Selection Panels are required to conduct the selection exercise for the advertised vacancy (ies) in their Institutions.

Applicants will be required to submit their applications to the Secretary, Teachers Service Commission online through teachersonline.go.ke for the institution where a vacancy has been declared. Applicants will be required to upload copies of professional and academic certificates together with any other relevant document as may be applicable.

The Selection Panel is required to exercise the highest degree of transparency and accountability, as stipulated in the Public Officer Ethics Act, and TSC Code of Conduct and Ethics (CoCE, 2015).

The TSC Regional Directors are required to induct TSC County Directors within their areas of jurisdiction, who in turn are expected to induct members of the Sub – County Selection Panels involved in the recruitment process on the relevant Sections of the Act and the Code of Regulations for Teachers (CORT, 2015) before the commencement of the selection exercise.

The TSC County Director together with the TSC Sub-County Directors MUST ensure that the recruitment process is done in strict adherence to the laid down protocols by the Ministry of Health on containment of COVID- 19

TSC Sub-County Director MUST ensure that venues for interviews are accessible to applicants with disability.

All applicants MUST be registered teachers as per Section 23(1) of the Teachers Service Commission Act, 2012. Applicants who are not duly registered shall not be considered for recruitment.

TSC Sub-County Directors MUST confirm online registration status of the applicants at shortlisting stage to avoid engaging unregistered/deregistered teachers or ineligible applicants

Applicants whose names differ in the academic and professional certificates and/or identification cards MUST present an Affidavit, sworn under the Oaths and Statutory Declarations Act, Cap 15 of the Laws of Kenya to explain the variance in names.

Applicants who re-sat either KCPE or KCSE examinations (or their equivalents) MUST present certified copies of the certificate(s) of the national examination(s) in question for all the Copies of the certificates must be certified by the Sub-County Directors.

Upon generation of Applicants’ List from the system, the TSC County Director shall share the lists with TSC Sub-County Director who shall convene the Sub-County Selection Panel(s). The TSC Sub-County Selection Panel(s) shall verify applicants’ professional, academic and any other relevant documents before shortlisting a maximum of five (5) applicants per advertised post.

The TSC Sub-County Director shall invite shortlisted applicants for the verification of documents through a Short Messaging Service (SMS). The message shall include interview date, venue and time of the The verification of documents shall be conducted at least seven (7) days from the date of invitation.

The list of shortlisted applicants by subject combination shall immediately be submitted to the TSC County Director who shall verify the lists, compile and submit the lists the TSC Regional County Director who shall in turn verify the lists, compile and submit the lists to the HQs for publishing on the TSC website.

Following the verification exercise, the TSC Sub-County Director shall compile a Merit List of all of applicants whose documents have been verified. The Merit Lists shall be used to recruit teacher interns and any subsequent recruitment process within the financial

Upon invitation for interview, applicants shall be required to present originals and clear photocopies of the following documents: –

1. 1. National identification card;
   2. Certificate of Registration as a teacher;
   3. Diploma/Degree certificate and official transcripts;
   4.  KCSE certificates or its equivalent (include certificates for attempts if one re-sat exams);
   5. KCPE certificate or its equivalent (include certificates for attempts if one re-sat exams);
   6. Primary and     Secondary     School     leaving     certificates      and                 other  relevant testimonials;
   7. National Council of Persons with Disabilities (NCPWD) Card (where applicable);
   8. An Affidavit sworn under the Oaths and Statutory Declarations Act, Cap 15 of the Laws of Kenya to explain the variance in names;
   9. Letter of certification of results by KNEC (where applicable).

All applicants, irrespective of gender, disability, ethnicity or Home County shall be given equal opportunities.

Persons with disabilities shall be required to indicate their disability status together with the nature of disabilities to inform their placement;

The Commission shall ensure that 5% of all the advertised slots are reserved for the recruitment of teachers with disabilities in accordance to the provisions of Constitution and the Law.

In the event of a tie, consideration for selection will be determined as per the order of priority shown hereunder:

1. 1. Applicants’ disability status;
   2. Length of Stay since graduation;
   3. Strength of academic and professional certificates

N/B: If applicants tie at aggregate grades, subject grades shall be considered.

The names of interviewed applicants ranked in order of performance in the selection process for each vacancy (Appendix iii) shall be submitted to the Commission by the TSC County Director together with successful applicants’ recruitment documents.

Applicants who have served under teacher internship programme or have been employed by the Commission are not

During the interview, the Sub-County Selection Panel shall develop a vacancy – specific Merit List. The Merit List shall be used in the subsequent recruitment processes involving a similar vacancy in the sub-county within the financial year or as directed by the Commission from time to time.

The Sub-County Selection Panel shall submit the vacancy specific merit list to the TSC County Director.

The TSC County Director shall compile Subject- Specific Merit List for county. This data bank shall be used to replace teacher interns in the county within the financial

The TSC County Director shall forward the subject specific merit list to the Regional Director who will compile the Regional Subject Specific Merit The Regional Director Shall forward the Regional Subject Specific Merit Lists to the Director Staffing at the Headquarters. This data bank of interviewed candidates shall be used to replace those exiting service within the Financial Year or as it may be directed by the Commission.

Where candidates are exhausted from the subject specific county data bank, replacement shall be done using the regional data bank. Where candidates are exhausted within a region, vacancies shall be filled using the Subject Specific National data bank or as it may be directed by the TSC.

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AUTHENTICATION OF ACADEMIC, PROFESSIONAL AND OTHER RELATED DOCUMENTS

Applicants must present original and legible photocopies of the following documents: –

1. 1. National identification card;
   2. Certificate of Registration as a teacher;
   3. Diploma/Degree certificate and accompanying transcripts;
   4. KCSE certificates or its equivalent (include certificates for attempts if one re­ sat exams);
   5. KCPE certificate or its equivalent (include certificates for attempts if one re­ sat exams);
   6. Letter of certification of results by KNEC (where applicable);
   7. Primary and Secondary School leaving certificates and other relevant testimonials;
   8. National Council of    Persons   with Disabilities      (NCPWD)                                   Card               (where applicable);
   9. An Affidavit sworn under the Oaths and Statutory Declarations Act, Cap 15 of the Laws of Kenya to explain the variance in

NB:         Provisional transcript(s) shall not be accepted.

Selection Committee

The selection panel shall verify that: –

1. 1. The applicant meets the requirements stipulated in the TSC advertisement;
   2. All submitted original academic and professional certificates, as well as official transcripts are authentic.

Any applicant(s) who present forged/fake academic, professional and other documents commit(s) an offence and shall be disqualified and/or

The TSC Sub-County Director shall certify photocopies of the certificates and confirm they are true copies of the applicant’s original academic and professional certificates prior to the interview.

Once the interview process is completed, a vacancy specific Merit List based on the interview results shall be compiled and communicated to all applicants at the end of interview exercise.

It is the responsibility of the TSC the:

County Director/Representative to ensure that

1. Exercise is fair and transparent;
2. The Selection Panels are satisfactorily sensitized on the recruitment process;
3. The interviews are conducted as stipulated in these guidelines and any other circulars applicable to the process;
4. Only the successful applicant(s) on the Merit List are engaged as teacher

The Secretary, Sub-County Selection Panel should ensure that successful applicant(s) from the Merit List is/are engaged as teacher interns.

All relevant recruitment documents shall be submitted to the TSC County Director’s office by the TSC Sub-County Director. The TSC County Directors shall convene a County Selection Panel.

The panel shall conduct verification of the documents and ensure that all the requirements are met by the successful applicants before signing Internship Agreement and Offer of Internship Letters and submitting the recruitment documents (as per the approved checklist) to the TSC Headquarters within the stipulated timelines.

SELECTION PANEL FOR INSTITUTIONS WITH BOMs

Chairperson, Board of Management Head of the Institution

Subject Specialist

Chairperson Secretary Member

Parent Association (PA) Chairperson TSC County Director/ Representative TOTAL

Member Member

SELECTION PANEL FOR SCHOOLS WITHOUT BOMs

TSC County Director/ Representative –           Chairperson

Head of the Institution –              Secretary

Subject Specialist –              Member

PA Chairperson –              Member

PA Member –           Member

TOTAL

TSC RECRUITMENT SELECTION PANEL FOR JUNIOR SECONDARY SCHOOLS

• TSC Sub County Director
• TSC Sub County Human Resource Officer
• Curriculum Support Officer/Subject Specialist

TOTAL

Chairperson Secretary Member

N/B: The TSC Sub-County Director shall ensure that the Selection Panel is well sensitized to conduct the interview within the COVID-19 containment measures as set by the Ministry of Health or any other pandemic as may advised by the Ministry of Health from time to time.

SELECTION CRITERIA

The Secretary, Selection Panel shall provide to the selection panel a list of all shortlisted applicants as received from the TSC County Director.

The selection panel shall interview only those who meet the set The TSC Sub­ County Director should note any inconsistency (ies), adhere to the guidelines and guide the applicants /selection panel and the Commission accordingly.

Applicants shall appear in person before the selection panel. The selection panel shall score each applicant based on the selection score guide (Appendices 1 (a) or 1 (b))

An applicant with disabilities related to hearing and/or speech shall be allowed the company of a sign language interpreter.

 QUALIFICATIONS FOR TSC TEACHERS

          Graduate Teachers

Applicants must have a minimum mean grade of C+ (plus) at KCSE and C+ (plus) in each of the two teaching subjects or two (2) Principles and one (1) Subsidiary pass at ‘A’ Level. In addition, they must have either:

• A Bachelor of Education Degree with two (2) teaching subjects or,
• A Bachelor of Science or Arts Degree plus a Post Graduate Diploma in Education (PGDE) with two teaching subjects or,
• Bachelor of Science with Education/Bachelor of Arts with Education with two teaching subjects or,
• Bachelor of Science in Agricultural Education and Extension with two teaching

N.B: Applicants with the following qualifications are also eligible;

1. Diploma in Education Holders with a Mean Grade of C+ (Plus) and C+ (Plus) in the two teaching subjects at KCSE and have undertaken a Bachelors of Education Degree.
2. Those who obtained Mean Grade C (Plain) at KCSE and C (Plain) in the subjects of study at A-Level and obtained at least 1 Principle and 2 Subsidiaries for Sciences, 2 Principles and 1 Subsidiary for Arts prior to undertaking a Bachelor of Education Degree.

                     Diploma Teachers

Applicants must have a minimum Mean Grade of C+ (Plus) at KCSE or its equivalent with at least C+ (Plus) in the two teaching subjects.

N.B:     Hearing and visually impaired teachers who enrolled for training with Mean Grade of C (Plain) and C (Plain) in the two teaching subjects are eligible.

Technical Teachers

Applicants must have a minimum Mean Grade of C+ (Plus) at KCSE or its equivalent with at least C+ (Plus) in the two teaching subjects or one (1) Principle and two (2) Subsidiaries at ‘A’-Level in subjects studied. In addition, they must have either:

1. Bachelor of Education Technology (BeD TECH); or,
2. Bachelor of Science (BSc) in any relevant technical Subject (s) /Course; or
3. Higher Diploma in a technical course; or
   

   A Diploma in a technical

Further, applicants under category (ii) above MUST possess a Diploma in Technical Teacher Education from Kenya Technical Trainers College (KTTC), previously known as Kenya Technical Teachers College.

N.B:

Applicants whose training is in subjects that are currently not in the Secondary School Curriculum do not qualify, irrespective of their having undertaken a Post Graduate Diploma in Education (PGDE) and/or enhancement. This category includes but is not limited to Bachelor of Science /Bachelor of Arts in:

• Natural Resources Meteorology
• Forestry
• Animal Husbandry
• Horticulture
• Farm Machinery
• -Sociology
• Journalism
• Fisheries Anthropology Biotechnology Theology / Divinity
• Applicants with Economics/Commerce/Accounting can apply for Business Studies
• Diploma Teachers with English/other subjects qualify for employment as teachers of English/Literature on condition that they have adequate units in both Language and

All applicants must have studied the two teaching subjects at KCSE except for Agriculture, Business Studies, Home Science, and Computer Studies. For those who did not study Business Studies and Computer Studies, one should have attained a minimum of C+ (Plus) in Mathematics at KCSE. For those who did not study Agriculture and Home Science, one should have attained a minimum of C+ in Biology at

Graduate Teachers should have studied a minimum of eight (8) course units in each teaching subject. In addition, the teachers must have studied Special Methods in their two teaching subjects of choice together with a minimum of three (3) months teaching

Enhancement certificate(s) and transcripts shall only apply where an applicant had not covered the minimum number of units during the degree/ diploma programme.

Applicants who chose to study a third subject must ensure that they have studied all the units in the chosen subject as offered by the selected institution for four years of study together with special methods and teaching practice. In addition, there should be evidence that the applicants have covered the approved credit hours for the

Applicants previously employed under contract and whose services were terminated due to inadequate units in teaching subjects and have since obtained enhancement certificates with <;idequate units are eligible to apply.

Kenya Sign Language (KSL) and Braille are considered as teaching subjects in Special Needs Education e.g. Biology/KSL and Geography/Braille.

VALIDATION OF DOCUMENTS BY THE TSC COUNTY DIRECTOR

The TSC County Directors should: –

1. Ensure that the Internship Agreement and the Offer of Internship Letter have all the attachments required as provided for in the approved checklist/s;
2. Vet the recruitment documents to verify that the applicant(s) recruited qualify for engagement as a teacher intern as per the provisions of the recruitment guidelines;

• Ensure that all documents are duly signed as required; including the score sheets, Minutes of the Selection Panels, Internship Agreement and Offer of Internship Letter confirming that the candidate qualifies/merits to be engaged as a teacher intern;
• Compile complaints received and submit appropriate action taken or recommendations to the

 DOCUMENTS TO BE SUBMITTED TO THE TSC HEADQUARTERS

The TSC County Director is required to hand over the following documents to the TSC Headquarters:

1. Duly signed Internship Agreement and Offer of Internship Letter together with:
   1. Certified copies of:
      • National Identification Card;
      • Certificate of Registration as a teacher;
      • Academic certificates;
      • Professional certificates and all official transcripts;
      • Letter of Certification of results by KNEC (where applicable);
      • NCPWD Card (where applicable);
      • An Affidavit sworn under the Oaths and Statutory Declarations Act, Cap. 15 of the Laws of Kenya to explain the variance in names (where applicable);

• Bank plate/Card (front face);
• KRA PIN Certificate;
• NHIF

2. Two (2) passport size colour photographs in respect of successful applicant(s);

3. Original Medical Examination report in form GP

4. A list of all interviewed applicants in order of merit for the advertised vacancies in (Appendix (Ill a);

A copy of the system generated list of all applicants clearly showing those who failed to attend the interview; (Appendix Ill b);

List of applicants with disabilities; (Appendix VI);

Duly signed Minutes of the Selection Panel and the Sub-County Selection Panel;

Completed selection score guide duly signed;

Duly completed pay point particulars

COMPLAINTS

Any applicant who is dissatisfied with the process should submit to the TSC County Director a written complaint immediately and send an email to the TSC Headquarters through email address: [email protected] not later than seven (7) days after the selection process;

The TSC County Director should within seven (7) days analyze and address all complaints raised after the selection process has been completed and promptly inform the Headquarters on the action taken;

Where an applicant is dissatisfied with the decision of the TSC County Director in (ii) above, or where the complaint is made against the TSC County Director, the applicant shall appeal to the Appeals Committee on staffing functions at the TSC The Appeals Committee shall investigate the allegations and take appropriate action within fourteen (14) days.

IMPORTANT NOTES

Clarification and advice on issues of qualifications arising from these guidelines, should be sought from the TSC County Directors.

Notwithstanding the decentralization of the function of teacher recruitment pursuant to Section 20 of the TSC Act, the Commission is not precluded in carrying out recruitment directly from the TSC Headquarters.

The TSC Regional Directors shall:

Ensure guidelines are adhered to within their regions;

1. Coordinate the teacher recruitment process within their respective regions;
2. Sensitize County Directors and oversee the sensitization of other officers including members of the Selection panels involved in the process;
3. Ratify the Merit Lists for use during recruitment;
4. Shall undertake measures to resolve complaints arising from the process within their regions.

Attached find the following Appendices for use during the selection exercise

Appendix I:

Appendix II: Appendix Ill a: Appendix Ill b:

Appendix IV: Appendix V: Appendix VI:

Selection Score Guide for Post Primary Institution Teachers

Selection Score Guide for Post Primary Institution teachers with disabilities

Grading System

Board of Management and TSC Checklists List of interviewed applicants.

List of all applicants clearly showing those who never turned up for interview

Declaration Form I Declaration Form II

List of applicants with disabilities

APPENDIX 1 (a)

SELECTION SCORE GUIDE FOR TEACHER INTERNS – POST PRIMARY INSTITUTIONS

Applicants should be awarded marks during the selection in accordance with the areas specified below.

APPLICANT’S NAME                                         QUALIFICATION                        TSC No.                                                                            _

N.B: For purposes of scoring part C, the year an applicant satisfactorily qualified to be a teacher as per the Commission policies shall be the year used to determine the length of stay since graduation and not the certificate is used to score part A of this score sheet.

We certify that the information entered above is correct to the best of our knowledge.

Sign                                                  _

(Secretary, Sub-County Selection Panel)

Sign                                        _

(Chairperson Sub-County Selection Panel)

Name                                   _

Date                                    _

Name                                       _

Date                                       _

APPENDIX 1 (b)

SELECTION SCORE GUIDE FOR TEACHER INTERNS WITH DISABILITIES – POST PRIMARY INSTITUTIONS

N.B: For purposes of scoring part C, the year an applicant satisfactorily qualified to be a teacher as per the Commission policies shall be the year used to determine the length of stay since graduation and not the certificate is used to score part A of this score sheet.

We confirm that the information entered above is correct to the best of our knowledge.

Sign                                           _

(Secretary, Sub-County Selection Panel)

Sign:                                             _

(Chairperson Sub-County Selection Panel)

Name                                        _ Date          _

Name:                                           _ Date:             

APPENDIX I (c)

GRADE POINT AVERAGE {GPA) GRADING SYSTEM

APPENDIX     11

CHECK LISTS

BOARD OF MANAGEMENT CHECK LIST

The successful applicant will be required to submit the following to the TSC Sub-County Director: –

1. Original and clear copies of the following: –
   1. National Identity card (both sides);
   2. NCPWD card (where applicable);

• 2 passport size colour photographs;

1. Certificates and testimonials; KCPE, KCSE, ‘A’ Level, Diploma,Degree etc;
2. Letter of certification of results by KNEC (where applicable);
3. Official Academic transcripts;

• Certificate of Registration as a teacher
• KRA PIN certificate;

1. Bank Plate/Card (front face);
2. Duly filled pay point particulars’ form;
3. NHIF Card;

• Primary and secondary school leaving certificates and other testimonials;
• Original Medical Examination report in form GP 69;
• Acknowledgement of receipt of recruitment

TSC CHECK LIST

The TSC Sub-County Director is required to submit to the TSC County Director the following:

1. Minutes of the selection panel duly signed and clearly showing how many applicants were shortlisted for interview from the system generated merit list and the selection criteria used;
2. Completed selection score guide duly signed;
3. Certified copies of the following: –
   1. National Identity card (both sides);
   2. NCPWD card (where applicable);

• 2 passport size colour photographs;

1. Certificates; KCPE, KCSE, ‘A’ Level, Diploma, Degree etc;
2. Letter of Certification of results from KNEC (where applicable);
3. Official Academic transcripts;

• Certificate of Registration as a teacher;
• KRA PIN certificate;

1. Bank plate/Card (front face);
2. Duly filled pay point particulars form;
3. NHIF card;

• Primary and secondary school leaving certificates and other testimonials;
• Original Medical Examination report in form GP 69;
• Acknowledgement of receipt of recruitment

APPENDIX Ill a

LIST OF INTERVIEWED CANDIDATES

INSTITUTION …….......…..…......…....……...….…....… PRINCIPAL‘S MOBILE NO.......…….……....... ADVERTISED SUBJECTS …………………………...

REGION ……………………………………..             COUNTY …………………………………………  SUB-COUNTY ……………………………………….

We confirm that the information entered above is accurate and that we shall be held responsible for any inaccuracies.

Sign ……………………………………

(Secretary, Sub-County Selection Panel) 

Name …………………………TSC No……………..

Sign……………………………….

(Chairperson, Sub-County Selection Panel)

Date …………….      Name ……………………………      Date ………………

APPENDIX Ill b

LIST OF ALL APPLICANTS

INSTITUTION ………………………………………………… PRINCIPAL’S MOBILE NO……………………… ADVERTISED SUBJECTS ……………………………

REGION …………….……………...…...….                 COUNTY………...…………………..…...…….  SUB-COUNTY ….………………………………......

We confirm that the information entered above is accurate and that we shall be held responsible for any inaccuracies.

Sign ……………………………………

Principal/Secretary BOM 

Name …………………………TSC No……………..

Sign………………………………………..

Chairperson BOM

Date …………….      Name ……………………………      Date ……………

SUBMISSION OF RECRUITMENT DOCUMENTS TO TSC COUNTY DIRECTOR

I confirm that the TSC Sub-County Director of………………………………………………………………………………………………………………………… Sub-

county submitted all the required documents as contained in the TSC checklist in

Appendix II.

Sign ……………………………………..

TSC Sub -County Director

Name ……………………………………. 

Date ………………………………………

Sign …………………………………….

Principal/Secretary BOM 

Name ………………………………….

Date ……………………………………

SUBMISSION OF RECRUITMENT DOCUMENTS TO TSC HEADQUARTERS

I confirm that the TSC County Director of ………………………………………. County has submitted all the required recruitment documents as per the TSC checklist (Appendix II) to the TSC Headquarters.

Name ………………………………….  Name ………………………………………

TSC COUNTY DIRECTOR                                       STAFFING OFFICER (TSC HQS)

Designation ……………………………        Designation …………………………………..

Date…………………………………… Date …………………………………………

 Sign ………………………………….. Sign ……..………...………........……....

LIST OF APPLICANTS WITH DISABILITIES

REGION ………………………………………. COUNTY ……………………………………………….

I confirm the information entered above is correct to the best of my knowledge.

Name:                                                                               Sign………………………………..

TSC COUNTY DIRECTOR

Date: